We are seeking a detail oriented and proactive professional for an associate level Roadshow/Analyst Marketing Coordinator role on the Corporate Access team in NY. This individual would be responsible for executing all aspects of local event logistics across non-deal roadshows, reverse roadshows, field trips, and conferences/summits and handling all analyst marketing for the firm.
Key Responsibilities:
- Collaborate with Research, Sales, Banking and Origination partners to determine support needs for all corporate access event types and ensure all activities align with broader firm objectives.
- Work with research and sales on originating and executing all analyst marketing events.
- Assist with conference and summit allocations and changes and onsite support at events.
- Assess budget needs, secure and record appropriate approval, and track and record spend.
- Develop and maintain detailed event timelines, budgets, and schedules ensuring all deadlines are met and expenses are managed efficiently.
- Complete compliance reviews, manage event site build out, create and disseminate event marketing materials, manage request aggregation and meeting offers.
- Coordinate logistics for group and 1x1 meetings including but not limited to facility and venue reservations, catering organization, ground transportation, tech needs, security registration etc.
- Organize the creation of event materials, including presentation printing and schedule distribution.
- Manage onsite event logistics as needed, including setup, registration, attendee management and post event reconciliation.
- Provide administrative support including travel arrangement recommendations, processing expenses, and maintaining event records.
Qualifications:
- 3+ years of experience in corporate access, roadshow management, sales assistant or related roles.
- Strong organizational skills and attention to detail, with the ability to manage multiple projects and stakeholders simultaneously while meeting tight deadlines.
- Comfortable with ad-hoc demands, able to function in a fast-paced environment, and be able to adeptly navigate ambiguity.
- Excellent time management skills and the ability to work independently with minimal supervision as well as collaboratively within a team environment.
- Strong organizational skills with the ability to multi-task, attention to detail and problem-solving skills
- Excellent communication and interpersonal skills, with the ability to build relationships with clients and internal stakeholders.
- Proficiency in MS Office suite and event management tools
New York, NY Full Time Base Salary Range of $125,000-135,000.
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