Senior Executive Assistant

Company:

Description:

We are seeking a talented individual to join our Investments team, part of our People and Investments business at Marsh. This role will be based in Sydney. This is a hybrid role that has a requirement of working at 3-4 days a week in the office.

The Senior Executive Assistant provides high-level executive support to senior leaders within Marsh Investments and supports the effectiveness of their teams. The role supports Sydney office activities by coordinating local workplace initiatives and serving as a key on-the-ground contact for colleagues and office services.

This role sits within the Strategic Initiatives Office and requires an experienced, independent contributor who can operate with discretion and sound judgment in a complex, fast-paced environment.

We will count on you to:

• Proactively manage complex calendars and diaries, coordinate meetings and appointments, anticipate conflicts, and ensure effective use of senior executives’ time.
• Anticipate the executive’s needs, exercise sound judgment, and make appropriate decisions on the executive’s behalf.
• Build and maintain positive relationships with internal and external stakeholders. Serving as a point of contact for inquiries and requests.
• Arrange domestic and international travel, process travel expenses, reconcile credit card statements, and manage vendor invoices in line with Marsh policies.
• Draft, edit and proofread correspondence, reports and presentations, and manage incoming and outgoing communications with accuracy and timeliness.
• Coordinate onsite, virtual and hybrid meetings and events, including agendas, materials, room bookings, catering and audiovisual requirements; attend meetings, take minutes and follow up on action items.
• Provide administrative and project coordination support for strategic initiatives, tracking activities, progress and deadlines and preparing reports and presentations as required.
• Organize and maintain confidential files, records and documents, including version control and archiving.
• Collaborate with Executive Assistants, administrative colleagues and internal stakeholders across the organization to support leadership team activities and continuously improve administrative processes.
• Sydney office activities by coordinating local workplace initiatives and serving as a key on-the-ground contact for colleagues and office services.

What you need to have:

• At least five years of proven experience as an Executive Assistant or in a similar role supporting senior executives.
• Experience supporting C-suite or senior leaders within a large, global, matrix organization across multiple time zones and countries.
• Strong organizational and time management skills, with the ability to prioritize competing demands, manage multiple high-priority projects and meet deadlines.
• Strong interpersonal skills with the ability to build relationships and work effectively with individuals at all levels.
• Excellent written and verbal communication skills, strong attention to detail, sound judgment, discretion and the ability to handle sensitive and confidential information professionally.

What makes you stand out:

• Experience working in an investment environment or supporting investment professionals.
• Experience coordinating office operations, workplace initiatives, onboarding activities and colleague events.
• Proactive, resourceful and collaborative approach, with the ability to build strong relationships, learn new tasks quickly and work effectively with stakeholders at all levels.

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

About Marsh: