Role Overview
As a Recruitment Coordinator, you will play a critical role in delivering a seamless and efficient recruitment process while ensuring an exceptional candidate experience. You will partner closely with recruiters, hiring managers, and candidates to coordinate recruitment activities, manage operational processes, and support continuous improvement initiatives across the hiring lifecycle. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys creating structure and efficiency.
Your Core Responsibilities
- Coordinate interview scheduling and manage end-to-end logistics across multiple stakeholders and time zones
- Coordinate and facilitate the smooth running of interviews at all stages of the recruitment process, both virtually and in person
- Deliver a high-quality candidate experience through timely communication, professionalism, and proactive support throughout the recruitment process
- Maintain and administer the Applicant Tracking System (ATS) and recruitment portals, ensuring accurate and up-to-date candidate records
- Collect and consolidate interview feedback to ensure it is completed, organised, and ready for use in calibration sessions and hiring discussions
- Oversee offer generation, approvals, and employment contract administration in partnership with recruiters, HR, and hiring managers
- Prepare recruitment reports, track hiring metrics, and support retrospective reviews to identify process improvements
- Contribute to recruitment projects and initiatives focused on operational excellence, automation, and process optimisation
- Provide operational and administrative support to recruiters and hiring managers throughout the hiring lifecycle
- Ensure recruitment processes are compliant, well-documented, and aligned with internal standards and best practices
Your Skills & Experience
- Strong organisational and planning skills with the ability to manage multiple priorities simultaneously
- Exceptional attention to detail and commitment to accuracy
- Excellent interpersonal and communication skills, both written and verbal
- Confident stakeholder coordination and communication skills across different levels of the organisation
- Passion for delivering an exceptional candidate experience and providing high-quality candidate care
- Comfortable working with recruitment systems, data, and reporting tools
- Strong process management mindset with the ability to identify inefficiencies and recommend improvements
- Proactive, dependable, and solution-oriented with a strong sense of ownership
- Ability to work effectively in a fast-paced, collaborative environment
- Previous experience in recruitment coordination, HR operations, talent acquisition support, or a similar administrative role is preferred
- Financial services or trading experience a distinct plus
- Familiarity with ATS platforms and recruitment workflows is an advantage
About Us
IMC is a research-driven trading firm where quantitative modeling, machine learning, and engineering shape how modern markets are traded. A stabilizing force in markets since 1989, we provide liquidity across trading venues, delivering the best outcome in value and risk management to investors. Using our own technology and capital, we build proprietary systems and algorithms that operate across global markets. Our researchers, traders, and engineers work as a collective, combining rapid experimentation, advanced infrastructure, and real-time feedback to turn insight into execution and execution into advantage.