What you will learn in the first 6 months:
- Learn each executive's working style, communication preferences, business priorities, key stakeholders, and expectations for meeting preparation, scheduling, travel, and follow-through.
- Become highly proficient in Microsoft Outlook for advanced calendar management, and master expense systems like Medius and Concur.
- Integrate into the company culture, learning the organizational structure, key internal and external contacts, and relevant company policies.
- Begin to demonstrate a proactive, business-minded, "one-step-ahead" approach by anticipating needs, identifying potential roadblocks, and offering thoughtful solutions.
What you will achieve in 12 months:
- Provide strategic calendar and operational support that enables executives to focus on key priorities, including long-range planning, project coordination, and effective meeting flow.
- Confidently draft and refine memos, presentations, meeting materials, and executive briefings, synthesizing information clearly to support decision-making and alignment.
- Strengthen relationships with internal and external stakeholders, optimizing information flow and demonstrating impeccable discretion with confidential matters.
- Consistently apply independent judgment, problem-solving, targeted research, and process improvement to help streamline administrative operations and strengthen executive effectiveness.
Physical Requirements:
- Must be able to remain in a stationary position on average of 7.5 hours/day.
- Light to moderate lifting may be required.
- While performing the duties of this job, the employee may be regularly required to stand, sit, reach, stoop, kneel, and operate a computer, telephone, and keyboard.
PROFILE
You have:
- 5+ years of experience as an Executive Assistant, ideally supporting multiple C-Suite or senior leadership executives in a fast-paced, complex environment.
- Proven experience supporting C-Suite or leadership-level executives with high discretion, urgency, and professionalism.
- Exceptional organizational, prioritization, and time management skills, with the ability to manage competing demands and shifting priorities.
- Strong business judgment and the ability to understand context, anticipate implications, and connect information across people, meetings, and priorities.
- Excellent written and verbal communication skills, including the ability to draft clear, polished executive communications and materials.
- A proactive, resourceful, and solutions-oriented mindset; someone who sees around corners, follows through, and takes ownership without needing step-by-step direction.
- High emotional intelligence and executive presence, with the ability to build trust and communicate effectively with senior leaders, employees, and external partners.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; advanced calendar management skills required.
- Experience with expense management systems such as Medius and Concur is a plus.
- Experience coordinating executive, team, or company-wide events, including managing logistics, vendors, timelines, materials, and stakeholder communications.
- Comfort supporting office management or workplace operations, with a proactive approach to maintaining an organized, efficient, and employee-friendly office environment.
- Ability to maintain confidentiality, exercise discretion, and handle sensitive information with maturity and sound judgment.
- Bachelor's degree preferred.