Talent Acquisition Coordinator

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Job Description:

The Talent Acquisition Coordinator is responsible for coordinating and managing the day-to-day operational activities of the Talent Acquisition function. The role oversees recruiting-related invoicing and vendor administration, conducts audits of background screening, advertising spend, and referral programs, serves as a primary liaison between Talent Acquisition and external partners such as Indeed, and provides administrative support throughout the hiring process as needed. This individual identifies and resolves operational issues, ensures compliance with established processes, maintains accurate records and reporting, and supports recruiters and hiring managers with onboarding, offer administration, and other recruiting operations activities as needed. The role is critical to maintaining process efficiency, financial accuracy, vendor accountability, and a positive hiring experience for candidates, recruiters, and business stakeholders.

The Talent Acquisition Coordinator enables efficient, compliant, and cost-effective recruiting operations by managing critical administrative, vendor, financial, and process activities that support the Talent Acquisition team. This role serves as the operational backbone of the recruiting function, ensuring recruiting systems, vendors, invoices, audits, and hiring processes run smoothly so recruiters can focus on attracting and hiring talent.

Financial Administration

• Manage all Talent Acquisition vendor invoicing and payment processing, ensuring invoices are accurate, approved, and submitted on time.
• Track and reconcile recruiting-related expenditures, including advertising spend, vendor costs, and other Talent Acquisition investments.
• Assist with budget tracking, spend reporting, and invoice audit activities to ensure financial accuracy and accountability.

Vendor & Partner Management

• Serve as the operational contact for recruiting vendors, including Indeed and background screening providers.
• Coordinate issue resolution, billing inquiries, account administration, and ongoing vendor support activities.
• Monitor recruiting vendor performance and support optimization efforts.

Audits & Compliance

• Administer the employee referral bonus program, including eligibility verification and payment coordination.
• Conduct audits of background checks, recruiting spend, invoices, referral bonus payments, and other recruiting activities to ensure accuracy, compliance, and appropriate controls.
• Maintain recruiting records and documentation in accordance with company policies and procedures.

Recruiting Operations Support

• Serve as a central resource for recruiting operations questions, process guidance, and administrative support.
• Provide offer and onboarding support during periods of high hiring volume or recruiter capacity constraints, assisting candidates through offer acceptance, pre-employment requirements, and onboarding activities to ensure a smooth transition into the business.

Reporting & Process Improvement

• Produce and maintain recruiting operational reports and records.
• Identify opportunities to streamline processes, improve data accuracy, and reduce administrative burden for recruiters, hiring managers, and candidates.
• Support implementation of process improvements, system enhancements, and operational best practices.

Education:

• Associate's or Bachelor's degree in Human Resources, Education, Business Administration, Organizational Development, or a related field preferred.

Experience:

• Minimum of 2 years of experience in recruiting coordination, human resources, talent acquisition operations, payroll, finance, or administrative support.
• Experience managing invoices, budgets, expense tracking, or vendor payments.
• Experience working with external vendors and internal stakeholders to resolve issues and ensure service delivery.
• Experience maintaining accurate records, conducting audits, and supporting compliance-related processes.
• Experience supporting high-volume administrative processes in a fast-paced environment.
• Experience with talent acquisition processes, recruiting systems, or onboarding activities preferred

Technical Skills:

• Strong proficiency in Microsoft Excel, including data tracking, analysis, and reporting.
• Experience working with applicant tracking systems (ATS), HR systems, and vendor management platforms preferred.
• Ability to manage invoicing, expense reconciliation, and financial tracking processes.
• Ability to perform audits, identify discrepancies, and ensure data accuracy.
• Strong reporting and record management capabilities.
• Ability to learn and navigate multiple systems and technologies simultaneously.

Behavioural Skills:

• Attention to Detail – Maintains accuracy and identifies issues before they impact recruiting operations or compliance.
• Organization & Prioritization – Effectively manages multiple tasks, deadlines, and administrative processes.
• Customer Focus – Provides responsive and professional support to recruiters, hiring managers, candidates, and vendors.
• Problem Solving – Identifies issues, recommends solutions, and follows through to resolution.
• Collaboration – Builds productive working relationships across teams and with external partners.

Why join us

At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits ( https://exploreyourbenefits.com/landing.html) to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

How much do we pay (Base)? The anticipated base salary for this position is approximately between $55,000 - $75,000 USD annually, *Note that the pay range listed for this position is a genuinely expected and reasonable estimate of the range of possible base compensation at the time of posting.

This position offers paid vacation depending on your years of relevant industry experience and will range from 120 – 240 hours of vacation per year for full times employees (60 - 240 hours of vacation per year for part time employees). You will also be eligible for 9 paid holidays per year and 2 personal choice holidays. You may learn more about how we calculate paid vacation and view our generous vacation and holiday schedules at benefits@bp. Bp has a parental leave policy as well, which offers up to 8 weeks’ paid leave for the birth or adoption of a child. Learn more at benefits@bp.

We offer a reward package to enable your work to fit with your life. These offerings include a discretionary annual bonus program, long-term incentive program, and generous retirement benefits that include a 401k matching program. These benefits may include a pension for eligible employees. You may learn more about our generous benefits at benefits@bp.

As part of bp’s wellbeing package, bp offers access to health, vision, and dental insurance, as well as life and Short-Term Disability and Long-Term Disability. You may learn more about our generous benefits at benefits@bp.

Travel Requirement

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Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.