We improve lives
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
The Office of Protocol is responsible for planning, organizing, and executing events and activities at the IDB Headquarters in Washington, D.C., and in other member countries of the Bank. It advises Bank departments and units on protocol and ceremonial matters, ensuring the proper application of international protocol rules. It also administers policies related to the use of Bank symbols and corporate identity, Representation Expenses, and the Executive Dining Rooms.
Professionals included in the Talent Pool may provide proactive support and guidance to the Office of Protocol in its daily operations and in activities related to high-level events, with the objective of maintaining and enhancing the quality of services provided by the Office.
What you’ll do
- Provide support in the planning, organization, and execution of ceremonial aspects of official events and meetings, including the IDB Group Annual Meetings, regional meetings of Governors, bilateral meetings, signing ceremonies, National Day celebrations, and other high-level activities.
- Ensure the proper application of protocol and ceremonial standards, including order of precedence, seating arrangements, place cards, official courtesies, and the display and use of Bank symbols.
- Coordinate and support official visits by Heads of State and Government, ministers, governors, ambassadors, Board members, senior executives, and other high-level guests and delegations.
- Prepare briefing materials, executive summaries, biographies, minute-by-minute programs, scripts, agendas, and talking points for high-level events.
- Draft, edit, and revise invitations, verbal notes, diplomatic correspondence, and general protocol-related communications with member countries, embassies, and other stakeholders.
- Greet and escort VIP guests and coordinate with IDB Security and other relevant areas to facilitate their access to Bank facilities and provide administrative support for the scheduling, monitoring, and execution of daily events in the Executive Dining Rooms.
- Execute and monitor internal administrative procedures, including updating protocol databases, diplomatic directories, precedence lists, inventories, and mission calendars.
- Review and update key protocol documents, including frequently asked questions, diplomatic lists, lists of Heads of State and Government, and the Protocol Handbook.
- Support the implementation and updating of policies related to Representation Expenses, the use of Bank symbols, and related inventories.
- Collaborate with team members, share relevant information and technical knowledge, and perform other protocol-related activities within the scope of the assignment, as requested by the supervisor.
What you'll need
Education: Master's degree in International Relations, Political Science, Diplomacy, Public Administration, Hospitality, Event Management, Social Sciences, or another related field. The specific degree requirement will depend on the level of the assignment.
Experience: Atleast 5 years of relevant professional experience in diplomatic protocol, ceremonial activities, high-level event management, government institutions, international organizations, hospitality, or related fields. Assignments may require profiles ranging from at least two years of experience to five or more years of progressively responsible experience. Experience interacting with senior stakeholders and coordinating complex official events is highly desirable.
Languages: Proficiency in English and Spanish. Working knowledge of French and/or Portuguese is a plus.
Requirements
Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents).
Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration
International consultant Full-Time, 12 months
What we offer
The IDB Group provides benefits that respond to the different needs and moments of an employee's life. The specific benefits and conditions will depend on the contractual modality applicable to each assignment and may include:
-A competitive compensation package.
-Leaves and vacations: 2 days per month of contract + gender-neutral parental leave.
-Health Insurance: The IDB Group provides a monthly allowance to supplement the purchase of health insurance.
-Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
-We offer assistance with relocation and visa applications for you and your family when it applies.
-On-site position with the occasional flexibility of teleworking.
-Development support: We offer learning opportunities to boost your professional profile, such as seminars, 1:1 professional counseling, and much more.
-Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees.
-Other office amenities (as available): Lactation Room, Daycare Center, Gym, Bike Racks, Parking, spouse career support, and others.
Our culture
At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.
In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.
We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org.