Are you ready to make a meaningful impact supporting senior leaders and diverse teams? As an Executive Administrative Assistant, you will play a vital role in enabling our organization to deliver outstanding results. You’ll thrive in a collaborative, high-energy setting where your attention to detail and proactive approach are valued. This is your opportunity to grow your career, develop new skills, and be part of a team that values your contributions. If you’re passionate about delivering flawless work and exceeding expectations, we want to hear from you.
As an Executive Administrative Assistant in our Commercial & Investment Bank team, you will provide critical support to senior leaders and their teams. You will manage complex calendars, coordinate travel, and handle confidential matters with professionalism and discretion. You will be empowered to make independent decisions, solve problems, and contribute to a positive team culture. Your adaptability and commitment to excellence will help us achieve our goals and deliver exceptional service.
Job Responsibilities
- Manage complex and detailed calendars, resolving meeting conflicts and scheduling internal and external meetings
- Coordinate travel arrangements, including air, hotel, ground transportation, and preparation of detailed itineraries and travel documents
- Process invoices and expense claims, ensuring compliance with policies and timely completion
- Provide professional telephone coverage, addressing inquiries and distributing messages promptly
- Support overflow work, special projects, and provide backup coverage for other assistants
- Maintain confidentiality and exercise sound judgment in all interactions
- Build strong relationships with team members, clients, and stakeholders
- Adapt to changing priorities and take on new responsibilities as needed
- Deliver high-quality, accurate work in a fast-paced, deadline-driven environment
- Communicate clearly and effectively, both verbally and in writing
- Demonstrate ownership and follow-up on tasks to completion
Required qualifications, capabilities, and skills
- Minimum 3 years’ experience as an administrative assistant in a financial institution
- Proficiency in Microsoft Office Suite, Teams, ZOOM, and Concur
- Fluent in verbal and written Korean and English
- Proven ability to manage complex calendars and coordinate travel logistics
- Experience processing invoices and expense claims in accordance with company policies
- Strong interpersonal skills and ability to build effective partnerships
- Demonstrated discretion and judgment in handling confidential information
- Ability to adapt procedures and techniques to complete assignments
- Excellent telephone etiquette and communication skills
- Willingness to take on increased or new responsibilities
- Ability to work effectively in a fast-paced, dynamic environment
Preferred qualifications, capabilities, and skills
- Experience supporting senior management or executive leaders
- Prior experience providing backup coverage and handling overflow work
- Effective problem-solving and decision-making skills
- Ability to prioritize multiple tasks and meet deadlines
- Experience working in a team-oriented environment
- Strong attention to detail and commitment to quality
- Professional certification in office administration or related field