Context & Environment
The HR & Admin Executive is responsible for supporting the full spectrum of Human Resources and Administrative functions to ensure efficient and smooth business operations. This role encompasses recruitment and onboarding, employee records management, payroll and benefits administration, training and development coordination, employee engagement initiatives, compliance with employment regulations, and general office administration. The successful candidate will play a key role in fostering a positive workplace experience while providing operational support to employees and management.Activities
Human Resources
- Coordinate learning and development activities, including training needs identification, scheduling, administration, and follow-up on training programs.
- Maintain accurate employee records and ensure all HR documentation is up to date and properly filed.
- Administer employee benefits and insurance programs, and serve as the primary point of contact for employee inquiries relating to benefits and HR policies.
- Support employee engagement initiatives and activities to foster a positive and productive work environment.
- Ensure compliance with local employment laws, company policies, and HR procedures.
- Assist in preparing HR reports, employee communications, and other HR-related documentation as required.
Administration & General Affairs
- Manage day-to-day office administration and facilities to ensure smooth business operations.
- Coordinate business travel arrangements, including flight, accommodation, transportation, and visa requirements where applicable.
- Liaise with building management, vendors, and service providers to ensure efficient office operations and timely resolution of facility-related issues.
- Oversee company vehicle administration, office equipment maintenance, and procurement of office supplies.
- Support the planning and coordination of company events, meetings, employee activities, and corporate functions.
- Monitor administrative budgets and vendor contracts, ensuring cost-effective and efficient service delivery.
Other Responsibilities
- Perform other HR, administration, and general affairs duties, as well as ad hoc assignments, as delegated by management from time to time.
Candidate Profile
- Required Qualification: Bachelor's degree in human resources, Business Administration, Management, or a related field.
- Technical Skills Required: Knowledge of employment laws, HR practices, payroll administration, employee relations, and general administrative processes.
- Professional Certification: Not required.
- Soft Skills Required: Strong interpersonal and communication skills with the ability to interact effectively with employees at all levels. Good organizational, problem-solving, and stakeholder management skills.
- Required Knowledge: Sound knowledge of Indonesian employment regulations, office administration, general affairs management, and HR operational processes.
- Language Skills: Proficient in English and Bahasa Indonesia, both written and spoken.
- Required Experience: Bachelor's Degree holder with a minimum of 3 years of relevant experience in Human Resources, Administration, and/or General Affairs functions.
Additional Information
The HR & Admin Executive is responsible for supporting the full spectrum of Human Resources and Administrative functions to ensure efficient and smooth business operations. This role encompasses recruitment and onboarding, employee records management, payroll and benefits administration, training and development coordination, employee engagement initiatives, compliance with employment regulations, and general office administration. The successful candidate will play a key role in fostering a positive workplace experience while providing operational support to employees and management.Domain: Human Resources
Type of contract: Regular position
Experience: Minimum 3 years
Employer company: PT TotalEnergies Marketing Indonesia