Job Description
MAIN PURPOSE OF THE JOB:
The Accounts Payable Specialist is responsible for processing and managing all outgoing payments to vendors and suppliers, including the proper filing of Purchase Orders (POs). This role ensures accuracy, timeliness, and compliance with organizational policies, supporting strong vendor relationships and maintaining sound financial practices. This role will work closely with IT Finance Accounts Payable and Reconciliation Officer and to the IT Finance and Asset Management Senior Manager.
KEY ACCOUNTABILITIES:
PO Filing & Management - Ensure all POs are properly filed and maintained in accordance with company policies, facilitating easy retrieval for audits and reference.
Payment Scheduling - Prepare and schedule payments via bank transfer, check, or other methods, adhering to agreed-upon payment terms and deadlines.
Reconciliation & Record Keeping - Perform regular account reconciliations to verify all payables are correctly recorded and discrepancies are resolved promptly
Vendor Communication - Liaise with vendors regarding invoice clarifications, payment status, and resolving billing issues.
Compliance & Internal Controls - Ensure all payments and PO procedures comply with company policies, internal controls, and regulatory standards.
Reporting - Generate payable reports, aging analyses, and other financial reports for management review.
Expense Tracking & Cost Control - Support cost management efforts by tracking expenses and identifying payment-related savings opportunities.
EXPERIENCE & QUALIFICATIONS:
Bachelor’s degree in Accounting, Finance, or related field.
1-3 years of experience in accounts payable, PO management, or related finance functions.
Advanced proficiency in Excel and reporting tools.
Strong understanding of accounting processes, PO procedures, and vendor management.
Attention to detail and organizational skills.
Excellent organizational and analytical skills.
Strong communication both written and verbal and stakeholder management skills.
Ability to work independently and in a team environment and to work efficiently under deadlines while maintaining accuracy