Senior Administrative Assistant with German (m/w/divers)

Deine Aufgaben

• Providing expert administrative and strategic support ensuring seamless coordination across key initiatives and daily operations.
• Managing and prioritizing incoming communications, including dispatching mailboxes, to ensure timely and effective handling of essential topics.
• Coordinating and maintaining calendars, proactively identifying and scheduling meetings, workshops, and leadership sessions across multiple stakeholders.
• Planning and executing workshops, including agenda development, participant alignment, and logistical organization to support strategic outcomes.
• Safeguarding sensitive information and communications with the highest level of confidentiality and discretion.
• Acting as a reliable interface between the senior management and internal/external stakeholders, ensuring structured follow-ups and clear communication.
• Supporting and advising the senior management by identifying critical priorities, filtering non-essential topics, and enabling focused decision-making.
• Providing operational and administrative support to all areas within the local branch.
• Supporting additional NBB (non-banking branches) and the headquarters as needed.
• Contributing to the setup and support of future NBB (non banking branches).
• Other tasks as needed.

Dein Profil

• Proven experience in managing calendars, coordinating meetings, and organizing workshops with precision and efficiency. Skilled in handling mailbox dispatching and ensuring timely communication across multiple stakeholders. 
• High ability to coordinate and collaborate with diverse teams in different regions, manage expectations, and maintain clear communication across locations. 
• Experienced in taking initiative, focusing on supporting internal and external partners, and assuming ownership for tasks and outcomes without needing constant supervision. 
• Being able to efficiently create and edit documents, spreadsheets, and presentations, manage email and calendars, and use Office tools to support daily operations and reporting. 
• Ability to assess and distinguish between essential and non-essential topics, enabling focused decision-making and strategic alignment with leadership priorities. 
• Demonstrated commitment to safeguarding sensitive information and maintaining strict confidentiality in all communications and documentation. 
• Service-oriented and transparent approach in collaboration with ordered services and stakeholders;
• Professional experience in the agile and ITIL environment.
• ood collaboration and communication skills to foster transparent and productive working relationships.
• High flexibility and adaptability to fast-changing environments and shifting priorities.
• Independent and organized working habits that ensure reliability and consistency.
• Service-oriented and transparent approach in collaboration with ordered services and stakeholders.
• Fluent German and English – both written and spoken, with strong written and verbal communication skills to support cross-functional collaboration and stakeholder engagement;
• Bachelor's degree in Business Administration, Economics or related field required, master's degree in business administration preferred.

In return, we offer:

• Good work-life balance, including 25 days annual paid leave (increasing with 1 day per year up to 31 in total), flexible working hours, work-from-home and work from abroad opportunities;
• Luxury package of additional health and dental insurance;
• Food vouchers in the amount of EUR 80 monthly;
• 6 additional annual days off for exceptional circumstances
• Employee assistance program for psychological, financial and legal consultations;
• Multisport card;
• Annual contribution of EUR 153.39 net per child for a summer camp/school/kindergarten for children up to age of 15;
• Possibilities for building career-advancing skills by covering training/certification courses and conferences based on individual learning and development needs, access to an online learning platform;
• Opportunities for long-term professional development in a stable, 150-year-old company while contributing to the vision of a new, just starting Digital Technology Center;
• Friendly and supportive multicultural environment, open to new opinions and ideas.

Commerzbank is proud to be an equal opportunity employer, committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to gender, race, color, national origin, religion, gender identity or expression, sexual orientation, genetics, disability, age, or any other characteristics.

Das Unternehmen

Commerzbank is a leading international commercial bank with branches and offices in almost 50 countries. The world is changing, becoming digital, and so are we. We are leaving the traditional bank behind us and we are choosing to move forward as a digital enterprise.

As part of this strategy, Commerzbank continues the expansion of its Digital Technology Center in Sofia, Bulgaria. We need motivated people who will join us on this journey, and we are looking for a Senior Administrative Assistant with German in our Digital Transformation team.

The Senior administrative assistant plays a pivotal role in supporting the Key area  GS-DTS DTC domain at Commerzbank AG. This position is designed for a highly organized and discreet professional who thrives in complex environments and can manage a wide range of operational and strategic tasks with precision and confidentiality. The role is responsible for managing communication channels, coordinating calendars and meetings, planning workshops, and ensuring that the Cluster Leads are supported in their daily responsibilities.

Kontakt

Challenge accepted? Apply now with your up-to-date CV in English!

Due to the high volume of applications, we contact only the candidates who best match the role requirements. If you do not hear from us within 14 days, please consider that we won't proceed with your application at this stage.