Key responsibilities
The role requires a committed individual with solid organisational skills, who can multi-task and work well under pressure in a demanding environment. It is critical that the individual can form strong working relationships, particularly with peers and clients, to provide seamless coverage to an extremely high standard. The individual must also maintain professionalism and be able to deal sensitively with work of a confidential nature.The team
The EA/Team Assistant will be supporting a team of bankers ranging from MDs and EDs through to junior bankers. There is quite a heavy emphasis on calendar management, including setting up meetings with client offices. Based in our Stockholm office, you will be supporting the Head of Nordics and another MD, as well as other more junior members of the team based in both Stockholm and London and other juniors based in London. Duties include but are not limited to:• Diary management - co-ordinating, gate keeping, ensuring that schedules are adhered to whilst taking account of conflicting priorities and multiple demands on time.
• Arrange meetings, both internal and external (including conference calls and video conferences), taking account of complex diaries and time-zone differences.
• Build relationships with clients (internal and external) and their assistants.
• Assist in the preparation for various meetings.
• Ensure appropriate travel arrangements are made, including necessary visas (operating within UBS Travel Policy. Some out of hours’ assistance required for booking / re-arranging travel / cars.
• Process expenses and reimbursement through Concur.
• Liaise with numerous management offices and key departments across the Bank.
• Assist with any IT issues in a timely manner.
• Database administration (e.g. updating Banker Portal database).
• Updating of team distribution lists.
• Cover telephones, taking messages when needed.
• Other ad hoc tasks.
Your skills and experience
• Ability to show initiative.• Ability to work in an efficient manner independently and in a team environment.
• Ability to understand the priorities and changing demands of a team to adapt support.
• Excellent communication skills, both oral and written.
• Professional manner.
• Delivery focussed, able to prioritise.
• High attention to detail, whilst juggling several tasks and deadlines.
• Advance knowledge of MS Office.
• Upbeat with a positive 'can do' attitude.
• Flexible, adaptable to change, embraces a challenge.
• Several years' experience gained working within corporate finance at an investment bank.
About us
UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
Contact Details
UBS Business Solutions SAUBS Recruiting