About the job
The program begins with a month of professional training, which will help to enhance your technical and professional skills. You will then be assigned to our regular tasks allowing you to gain the necessary practical knowledge about the business. After the training period, you will work on real projects, become part of the team, and gain a real insight into the role. You will be in contact with senior management, and you will be able to develop your own projects while assisting the team ensuring all balances are closely monitored and reported correctly.
Your Main Activities Are
- Responsible for closing all events & roadshows within set timescales and updating client database
- Roadshows to be closed within 4 months of roadshow end
- Events to be closed within 2 months from event end once budget reconciled by Roadshow or Event Manager
- Manage the entire invoice process:
- Preparation of invoices to recharge costs back to clients
- Query handling, investigation and follow up (including debt recovery) / other companies / other BNP Paribas subsidiaries etc using invoicing system.
- Ensure monthly reporting of cost centers balances and make sure they are cleared by the end of each financial year
- Monitor internal costs related to team projects and liaise with the relevant department to resolve any queries.
- Ad hoc reporting on all events and roadshow activity.
- Assist with annual budget process and other ad-hoc project work across the scope
- Provide ongoing support and advice to all team members on any cost related questions.
- Liaise with Finance Department / Business on any cost related issues.
Profile and Skills to Success
- Bachelor’s degree (minimum) in Management, Economics, Accounting, Finance and/or related subjects
- Knowledge of accounting, advanced Excel (spreadsheets, pivot tables, graphs & charts from reports etc)
- Written and verbal fluency in English
- Excellent organisational and administrative skills, with a strong attention to detail
- Exceptional time management skills, with ability to multi-task and manage multiple deadlines
- Keen to learn; resilient and capable to adapt to new challenges and environments
- Ability to work effectively in a team or as an individual contributor
- Creativity to devise new solutions for ongoing or new problems/ work intensive processes
- Knowledge in Power BI/ Data visualization tools is a plus
- Knowledge in Python, R or VBA is a plus
About the team
This role will support two primary teams within the Marketing, Communications and Client Access (MC2):
- UK CIB Events team: The UK CIB Events team manages events ranging from BNP Paribas Conferences, Seminars & Roundtables, Sponsored Conferences, Client Events, Corporate Hospitality, Internal Events, Awards Dinners, and Charity events.
- Roadshows: The key objective is to introduce the Issuer to as many key potential investors in the most efficient and time effective manner, whilst offering full background support ensuring all necessary presentation material and legal documentation is available.
#LI-Hybrid
Why joining BNP Paribas?
· Leading banking institution
BNP Paribas is the European Union’s leading bank, and key player in international banking. It operates in 63 countries and has nearly 183.000 employees, including more than 146.000 in Europe.
· Our presence in Portugal
In Portugal since 1985, BNP Paribas today has more than 8.700 employees, distributed across the Group's 10 business entities established in the country. Its presence also extends to 11 excellence centres providing value-added services to various countries where the BNP Paribas Group also operates.
· International reach
Thanks to its international presence and regular and close collaboration among its different entities, BNP Paribas has the resources to support all clients with financing, investment, savings and protection solutions that help make their projects a success. BNP Paribas holds key positions in its three core operating divisions:
- Retail Banking, a division that brings together all of the Group’s retail activities and specialised business lines;
- Investment & Protection Services that include specialised businesses offering a wide range of savings, investment and protection services;
- Corporate & Institutional Banking division that offers tailored financial solutions for corporate and institutional clients.
· Diversity and Inclusion commitment
BNP Paribas is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency, which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.
· Commitment towards work/life balance
At BNP Paribas we care about our employees wellbeing and promote a culture of good integration between work and rest. We believe our employees have rich personal lives outside of work, being fundamental to be disconnected from work to recharge both physically and mentally. Only through this balance we may all be at our best while working.
· Remote Working Conditions
At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working modalities adapted to our hybrid working environment. To guarantee a comfortable and efficient working set-up, eligible employees are provided with both the office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional equipment at reduced prices.
To find out more on why you should join BNP Paribas visit https://bnpp.lk/why-BNP-Paribas-Portugal
* Please note that only applications submitted in English will be considered.
* In case you are selected for this role, further documentation will be requested to support your hiring process.