Role Overview
We are seeking a highly organised and proactive Assistant to support the Australian Equities team. Reporting to the Equities COO, this role is responsible for ensuring the smooth running of day-to-day operations and providing high quality administrative and coordination support across the team.
This is a position of trust that requires strong judgement, discretion and a high level of personal integrity. The successful candidate will be an excellent communicator with strong organisational skills, the ability to build effective working relationships, and a practical, solutions-focused approach in a fast-paced environment.
Key Responsibilities
- Provide day-to-day administrative support to the Equities team, ensuring operations run efficiently
- Manage diaries and inboxes, coordinating internal and external meetings
- Organise meetings, book meeting rooms and arrange catering
- Coordinate domestic and international travel, including flights, accommodation and logistics in line with company policy
- Process and manage expenses via Concur, ensuring timely submission and reconciliation
- Act as a key point of contact for internal and external stakeholders
- Manage team communications, including handling calls, emails and general correspondence
- Provide front-of-house support when required, including greeting clients and managing calls
- Support the organisation of client meetings, roadshows and events
- Maintain accurate records, databases and filing systems, including printing, scanning and e-filing
- Track office supplies and order stationery as required
- Coordinate couriers and manage incoming and outgoing deliveries
- Assist with ad hoc projects, research tasks and broader team initiatives
- Provide support to the Corporate Access team where required
- Provide cover for front of house as needed
- Ensure confidentiality is maintained across all communication and materials
Skills & Experience
- Previous experience in an administrative or team assistant role, ideally within financial services
- Strong organisational skills with the ability to manage multiple priorities and deadlines
- High attention to detail and accuracy, including data entry and record keeping
- Proficiency in Microsoft Office Suite (Word, Excel and Outlook)
- Experience with Concur or similar expense systems highly regarded
- Excellent written and verbal communication skills, with a professional and confident telephone manner
- Proven ability to multitask, prioritise and meet strict deadlines
- Ability to build strong working relationships across teams
Personal Attributes
- Proactive and takes initiative, with a strong sense of ownership
- Discreet and trustworthy, with the ability to handle sensitive information
- Calm under pressure and adaptable to changing priorities
- A team player with a positive, flexible and approachable attitude
- Professional, polished and confident in manner