Financial Analyst - Payroll

Main Duties

The main duties of the role are:

• Payroll administration and processing
• Payroll-related accounts payable and payment processing
• CPF/pension administration and reporting
• Singapore payroll tax compliance and statutory filings

Role Scope

This position is responsible for:

• Payroll administration for approximately 250 employees and partners.
• Supporting payroll and remuneration matters for employees and partners across Singapore and other international offices, including London and the US.
• Managing a complex payroll environment involving multiple remuneration structures, partner compensation arrangements and cross-border tax jurisdictions.
• Ensuring accurate and timely payroll processing, payments and statutory reporting in a highly visible role where service quality, compliance and confidentiality are critical.

Key Responsibilities and Challenges

Payroll Responsibilities

• Prepare and process monthly payroll, including payroll data entry and validation for employees paid through the Singapore office (including those working in other offices where applicable).
• Ensure payroll calculations, processing and payments are completed accurately and on timely manner.
• Work closely with HR to ensure employee records in SAP and payroll systems remain accurate and synchronised.
• Work closely with the London Partnership Team on partner distributions and other remuneration-related matters.
• Liaise with pension agent to resolve pension-related queries and related administrative issues.
• Liaise with the Regional Tax Team and external tax agents on payroll and employment tax matters.
• Coordinate with Singapore assignees to ensure required information and supporting documents are submitted on a timely basis.
• Prepare and coordinate statutory payroll-related filings, including CPF submissions, IR8A, IR21, IR8S, DTA claim forms and other required employer reporting.
• Gather payroll and assignment data to ensure employee/assignees income and benefits are correctly identified and reflected in employer tax filings, or provided to the external tax agent for the preparation of relevant tax filings.
• Communicate with overseas offices on payroll-related matters and cross-office payroll transactions.

Accounting Responsibilities

• Process payroll related accounts payable transactions including data entry and banking transactions.
• Process payments relating to payroll, pension contributions, school fees, recruitment fees and other payroll related transactions.
• Ensure compliance with firm and office policies relating to vendor payments and employee reimbursements, resolving issues where required.
• Prepare bank reconciliations and investigate outstanding items.
• Prepare month-end and year-end journal entries.
• Assist with balance sheet reconciliations and audit schedules
• Assist in the preparation of monthly management reports/statements for the office.
• Maintain accurate records of partners information for accounting purposes.
• Support the timely preparation of statutory filings, including GST returns, corporate tax filings and government statistical surveys.
• Provide ad hoc financial analysis and accounting support as required.
• Support other members of the Finance team as required.

Characteristics, Skills & Experience Required

Personal Attributes

• Highly diligent with strong attention to detail and accuracy.
• Customer-focused with a proactive and service-oriented approach.
• Flexible and able to manage changing priorities and deadlines.
• High level of integrity and discretion when handling confidential and sensitive information.

Education and Qualifications

• Diploma in Accounting, or a related major.

Languages

• Strong written and spoken English.

Practical Experience

• Experience in payroll processing, CPF/pension administration and payroll tax reporting within a multinational environment.
• Experience with expatriate payroll and employment tax matters would be advantageous.
• SAP experience is desirable but not essential.
• Experience working in a law firm or professional services environment would be an advantage.

Technical Skills

• Solid Microsoft Excel skills.
• Experience with payroll systems such as EasyPay would be advantageous.

Commercial and Technical Knowledge

• Good understanding of Singapore CPF regulations and related statutory requirements.
• Good knowledge of Singapore payroll tax compliance and reporting obligations.
• Understanding of employment tax concepts, employee benefits and mobility-related payroll matters.
• Ability to interpret and apply payroll legislation and regulatory requirements accurately.

Technical Skills:

La lista de tareas y responsabilidades no es exahustiva. La intención es describir el contenido general y los requisitos para esta vacante. Por lo tanto, el puesto puede incluir tareas y responsabilidades adicionales no descritas.