Legal Operations Associate - Administrator

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

About the role:

Position Title: Legal Operations Administrator

Corporate Title: Administrator

Reporting to: Vice President

Location: Bangalore

MUFG Legal department in EMEA

The Legal department in Europe, Middle East and Africa (together, “EMEA”) provides legal services to and manages the legal risk for MUFG Bank and MUFG Securities (EMEA) and the MUSHD international business (collectively the “Firm”).

Members of Legal are dual-hatted across MUFG Bank and MUFG Securities. Dual-hat employees will be expected to be entity neutral across all responsibilities to ensure that services are provided to both entities effective and without favour or detriment to the other entity.

The Legal department’s principal functions are to:

• Provide legal services and legal advice to each international securities business and banking businesses
• Draft, review and negotiate contractual documentation, whether transactional or non-transactional
• Provide structuring, legal and execution advice in relation to transactions and new business
• Draft notes and other product documentation and arrange for issuance of such notes and products
• Draft, review and negotiate ISDA documentation and related trading agreements and lending (syndicated or bilateral, ECA financings, LMA based or bespoke contractual arrangements)
• Draft, review and negotiate trade finance credit lines and products, as well as trade finance instruments
• Provide legal and execution advice in relation to transactions and new business
• Provide transaction management support for securities issues and financing transactions arranged or underwritten by an international securities business
• Provide support for internal projects (internal restructurings and/or regulatory driven)
• Evaluate legal risk to ensure business is conducted in a lawful and professional manner
• Identify and advise on the implementation of new laws and regulations
• Provide legal oversight of regulatory matters and government affairs
• Manage all disputes, litigation, regulatory proceedings and other contentious matters
• Manage and approve all use of law firms

MAIN PURPOSE OF THE ROLE 

MUFG’s Legal department globally has a business plan priority to grow the global corporate centre legal team in India.  The MGS Legal team currently supports the EMEA, APAC and Americas regions with hiring currently led through the EMEA region.

We have an exciting opportunity for an associate to join on a permanent basis.  This role will be part of the EMEA Legal Operations team to initially support the US Treasury Clearing filing requirements. Following the completion of the project, the candidate will continue to undertake US Treasury Clearing filings for new onboardings, whilst being embedded within the Global Markets Legal Operations Team.

From time to time, MUFG may ask individuals to develop new areas of practice either where this is required to meet business needs and/or as part of an individual’s career progression.

KEY RESPONSIBILITIES

In this role, the successful candidate will be providing services which cover MUFG’s banking arm and securities business under a dual-hat arrangement. Under this arrangement, the employee will act and make decisions on behalf of both the bank and the securities business, subject to the same remit and level of authority, and irrespective of the entity which employs them.

Key responsibilities:

• US Treasury Clearing filing requirements.
• Support information and data management for executed derivative / hedging / repo documentation (training will be provided):
  • data input into relevant systems for use by downstream users
  • data clean up in relevant systems
  • running regular reports on what data entry has been completed and where there are gaps
  • running ad hoc reports on trading documentation
  • both on a business as usual and a project basis
  • answer ad hoc non-legal questions from other functions on the relevant data
  • supporting audit queries
  • circulate executed trade documentation
• Support management and use of technology platforms such as Lyncs e.g. user access, usage and key statistics reporting, troubleshooting, queries
• Support use of technology for knowledge sharing including Legal’s intranet pages (on KIZUNA), Teams spaces, use of shared drives – create and maintain pages, support de-duplication and standardisation efforts of each team, support sharing of key knowledge with the business
• Tracking and reporting on status of key projects across the department
• Other administrative and operational tasks as required from time to time

SKILLS AND EXPERIENCE

Functional / Technical Competencies:

• Experience in legal administration or operations in an in-house legal department or top law firm (with experience of working with international clients)
• University degree (or equivalent)
• Fully computer literate (including Microsoft Office suite)
• Able to be self-sufficient in terms of documentation production e.g. document formatting, Excel spreadsheet management, creating simple and effective slides in Powerpoint
• Able to analyse and report on data e.g. Excel formulas and charts
• High comfort level with technology e.g. ability to set up conference calls, use Teams, use workflow functionality, use task management platforms (such as Monday, JIRA or equivalents)

PERSONAL REQUIREMENTS

• Excellent interpersonal and communication skills in English, both written & verbal
• Team player
• Strong understanding of cross-cultural ways of working and issues; a diverse and inclusive cultural vision
• International outlook and exposure
• Operational and process mindset – always spotting opportunities for improvement and able to make these happen
• Ability to embrace change and new ways of working
• Proactive and enthusiastic, with a motivated approach
• Pragmatic, curious and commercially minded
• Results driven, with a strong sense of accountability
• Strong decision making skills, the ability to demonstrate sound judgement
• Ability to operate with urgency and prioritise work accordingly; to manage large workloads and tight deadlines
• Structured and logical approach to work and strong problem solving skills
• Excellent attention to detail and accuracy

Mitsubishi UFJ Financial Group (MUFG) is an equal opportunity employer. We view our employees as our key assets as they are fundamental to our long-term growth and success. MUFG is committed to hiring based on merit and organsational fit, regardless of race, religion or gender.