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Executive Assistant to the Deputy General Manager DPPI (W/M)
mid · Other
In the global team of the Professional Products Division, we are looking for an Executive Assistant to support our Deputy General Manager (DGA) DPPI !
A Day in the Life:
You will directly report to the DGA DPPI and operate within a highly dynamic and international environment. You will act as a key pivot for the division, interfacing with very senior stakeholders, global brands, and international markets (with a strong focus on the US) to enable smooth executive operations.
• Executive Support & Agenda Management: Manage the complex, high-priority calendar of the DGA; act as a key interface with the General Management (Conjoncture, CSDD, product selection...) and work in close collaboration with the President’s Executive Assistant.
• Travel & Expense Management: Organize complex international travel (flights, taxis, hotels, visas), process expense claims, and build detailed itineraries in collaboration with local subsidiaries.
• Meeting & Event Organization:
o Lead the logistics for DMI meetings (L’Oréal Professionnel, Kérastase, Shu Uemura) and coordinate extensive interactions with US-based brands (Redken, Matrix, Color Wow, Biolage, Pureology, Mizani, Pulp Riot) for Brand Development and alignment ahead of prospectives.
o Organize the DGA's Mancom meetings (Comité Best, Digital Dev, Educ Dev, Debrief Conjoncture...).
o Manage the annual brand prospective logistics (room bookings, guest lists, seating plans, welcoming, brand interface, and folder preparation for General Management).
o Coordinate special events: Comité Best dinners, Summer drinks (agency contact, venue scouting, site visits...).
• Worldwide Meeting (WWM) Contribution: Work in close partnership with the DGA on WWM preparations (creating brand video and film folders, agency coordination, contributing to slides and film design with infographic designers, attending rehearsals, and managing D-Day logistics).
• Team Animation & Community:
o Coordinate Mancom team moments (Comité Best, Summer drinks, end-of-year dinners, breakfasts...).
o Co-lead the division's Assistant Community alongside the President's Assistant (organizing dinners, breakfasts, and onboarding new assistants).
• Operational Operations: Maintain and update the Launch Plan for the division's 10 brands; handle product ordering and stock management for the division's reserve.
The ideal candidate will be:
• Experienced: An executive assistant with a proven track record of supporting senior executives in a fast-paced, international corporate environment.
• Bilingual: Fluent in French and English (written and spoken), with excellent communication skills to interface with global teams and US brands.
• Highly Organized: Exceptionally structured, proactive, with strong multitasking abilities and acute attention to detail.
• A Strong Collaborator: Team-oriented, with excellent interpersonal skills to connect with assistants, brands, agencies, and senior leadership.
• Agile & Reliable: Comfortable working under pressure, managing logistical challenges, and handling confidential information with high discretion.