Discover your future at Citi
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Job Overview
The Senior Executive Assistant is a highly visible and trusted partner to senior leadership, providing seamless executive support in a fast-paced, dynamic and high-performing environment. This role offers extensive exposure to senior stakeholders across the organization, including regional leadership, C-suite executives, clients and external partners.
The successful candidate will thrive in a demanding and intellectually stimulating environment, demonstrating exceptional organizational skills, sound judgment, discretion and the ability to anticipate business needs. As a key member of the leadership support team, the individual will contribute to the effectiveness and efficiency of executive decision-making by managing competing priorities, facilitating communication and ensuring flawless execution of day-to-day operations.
Key Responsibilities
- Provide dedicated support to Managing Director-level executive(s) with regional oversight and strategic leadership responsibilities, while supporting broader departmental initiatives.
- Serve as a trusted partner and gatekeeper, proactively managing an exceptionally complex calendar across multiple time zones, business priorities and senior stakeholders.
- Coordinate and facilitate high-profile meetings, leadership forums, client engagements, board-level discussions and executive committee activities.
- Manage interactions with senior internal and external stakeholders, including C-suite executives and key business leaders across the organization.
- Anticipate executive needs, identify scheduling conflicts and proactively recommend solutions to optimize productivity and business effectiveness.
- Prepare, review and coordinate presentation materials, meeting briefing packs, correspondence and business documentation for senior management discussions.
- Support executive communications and ensure timely follow-up on key action items and deliverables.
- Coordinate complex international and regional travel arrangements, including detailed itineraries, meeting schedules and contingency planning.
- Prepare, reconcile and monitor travel and entertainment expenses with a high degree of accuracy and compliance.
- Assist with the creation and maintenance of presentations, spreadsheets, reports and other business-critical documents.
- Manage procurement requests, invoice processing and administrative workflows.
- Support special projects, business initiatives and leadership events as required.
- Act as a resource and mentor to junior administrative professionals, sharing best practices and fostering team collaboration.
- Demonstrate strong risk and controls awareness, ensuring adherence to all applicable policies, procedures and regulatory requirements.
What Makes This Role Unique
- Significant exposure to senior leadership and executive decision-making across the region.
- Opportunity to partner closely with a high-profile executive and gain insight into business strategy, governance and leadership priorities.
- Dynamic and fast-paced environment where no two days are the same.
- Broad engagement across businesses, functions and key stakeholders, both internally and externally.
- Ideal for a highly motivated professional who enjoys working at pace, managing complexity and operating at the heart of a leading global financial institution.
Qualifications
- Proven Executive Assistant experience supporting senior executives, preferably within investment banking, financial services or another complex global organization.
- Experience supporting Managing Directors, Regional Heads, C-suite executives or equivalent senior leadership teams is highly preferred.
- Ability to manage multiple priorities simultaneously while maintaining exceptional attention to detail and accuracy.
- Demonstrated proficiency in Microsoft Office Suite, including PowerPoint, Excel and Outlook.
- Strong written and verbal communication skills with the confidence to engage effectively with senior stakeholders.
- Highly organized, proactive and solutions-oriented, with the ability to anticipate needs before they arise.
- Strong judgment, professionalism and discretion when handling confidential information.
- Comfortable operating in a fast-paced, deadline-driven environment with changing priorities.
Education
Bachelor's Degree or equivalent professional experience.
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Job Family Group:
Business Strategy, Management & Administration------------------------------------------------------
Job Family:
Administrative Support------------------------------------------------------
Time Type:
Full time------------------------------------------------------
Most Relevant Skills
Please see the requirements listed above.------------------------------------------------------
Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.------------------------------------------------------
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