We are seeking a highly organized, proactive Senior Executive Administrator to provide dedicated support to the Global Head of Alternative Investments within the Private Bank. This role sits at the intersection of high-visibility partnerships, internal and external stakeholder management, and fast-moving initiatives. The Global Head of Alternatives has a team of over 85 individuals, located globally and engages with more than 100 sponsor relationships across the private equity, private credit, real estate and hedge fund industry.
As a Senior Executive Administrative Assistant within Alternatives, you will play a critical role in enabling senior leadership by organizing priorities, protecting executive time, and ensuring smooth day-to-day execution. The ideal candidate is a master coordinator who thrives in a dynamic and fast-paced client-oriented environment, anticipates needs, and drives seamless follow-through across teams, external partners and clients, and event management, while partnering closely with the team’s Chief of Staff.
Job responsibilities
- Own complex, dynamic calendars and scheduling across time zones; prioritize with sound judgment and safeguard executive focus time.
- Coordinate domestic and international travel booking and logistics; manage changes with agility.
- Handle expense reports, invoices, and procurement workflows with accuracy and compliance.
- Serve as a first point of contact and liaison for internal leaders, cross-functional partners, and external stakeholders.
- Plan and support team meetings, quarterly offsites, partner meetings, and workshops including scheduling logistics and material preparation ie Briefings, memos, and decks.
- Maintain up-to-date distribution lists, org charts, and a digital dashboard for key partners and vendors.
- Assist with partner outreach, talent scheduling, briefing documents and cross-functional coordination.
Required qualifications, capabilities, and skills
- 5+ years of experience supporting senior executives in fast-paced environments;
- Exceptional calendar, travel, and logistics management across multiple time zones. Capable of working with AI tools and co-pilot.
- Strong project coordination skills with an ability to prioritize, multi-task, and meet deadlines with minimal oversight.
- Polished written and verbal communication; discretion and professionalism in handling sensitive information.
- High proficiency with productivity and collaboration tools
- Comfortable interfacing with executives, partners, and vendors; client-service mindset.
- Detail-obsessed with a bias toward action, accountability, and continuous improvement.
Preferred qualifications, capabilities, and skills
- Experience supporting at the Managing Director level (or equivalent) or above
- College degree is a plus
Note: This role requires five days in the office (Mon-Fri) and unfortunately cannot support Hybrid options or consistent work-from-home requests.