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Executive Assistant
mid · Other
Employing Entity: Allianz Investment Management Singapore Pte Ltd
Since 1890, the worldwide Allianz Group has been working hard to secure people’s lives. Our promise is to give confidence in tomorrow. Allianz offers a wide range of insurance, retirement and fund products to over 122 million customers in more than 70 countries with most markets served by local Allianz companies.
Allianz Investment Management (AIM) is the investment management arm of the Allianz Group, responsible for managing the risk/return profile of its EUR 600 bn investment portfolio. Our global network of more than 500 employees in over 60 countries is organized in five regional hubs Munich, Milan, Minneapolis, Paris, and Singapore. AIM Singapore is the subsidiary of AIM that oversees the portfolios of Allianz located in Asia. AIM offers multifaceted career opportunities for outstanding investment talents. AIM provides the perfect opportunity to embark on or continue your international career.
Role Purpose
The Executive Assistant provides high-quality and proactive executive support to the Regional Chief Investment Officer Asia, enabling the CIO to operate effectively across a complex regional and global stakeholder landscape. The role acts as a trusted coordination point for priorities, meetings, communications, governance routines and follow-ups, ensuring that the CIO’s time, information flow and engagements are managed with discipline, strong judgment and a solution-oriented mindset. The role works closely with the Regional CIO, the AIM SG team, AIM SE colleagues, local operating entities, regional Allianz stakeholders, external partners and senior visitors, helping ensure smooth execution of regional priorities and professional representation of the CIO office.
Key Responsibilities
- Provide proactive and high-quality executive support to the Regional Chief Investment Officer Asia, anticipating needs and ensuring effective management of time, priorities and information flow.
- Manage the CIO’s calendar, travel, meetings and correspondence with strong prioritisation, judgment and responsiveness, balancing regional, global and local stakeholder demands.
- Coordinate regional governance routines, leadership meetings, investment forums, offsites and stakeholder engagements, including agenda preparation, logistics, documentation, minutes and follow-up actions.
- Act as the first point of coordination for the CIO office, ensuring requests are triaged appropriately, deadlines are tracked, and information is routed to the right colleagues in a timely and professional manner.
- Prepare, format and quality-check presentations, briefing packs, meeting materials and communications for senior internal and external audiences, ensuring accuracy, consistency and executive readiness.
- Leverage emerging digital and AI tools, including Microsoft Copilot, ChatGPT and Claude, to redesign routine workflows, accelerate drafting and research preparation, improve meeting intelligence, strengthen task tracking and raise the overall quality and speed of CIO office execution, in line with applicable company policies.
- Support the CIO in tracking key regional priorities, deliverables and action items across AIM SG, AIM SE, local CIOs and operating entities, helping drive timely closure and escalation where needed.
- Coordinate onboarding, visits, team events, regional workshops and administrative processes, contributing to an efficient, collaborative and well-organised working environment.
Key Requirements
- Relevant diploma, degree or professional qualification in business administration, office management, communications or a related discipline.
- Up to 5 years of experience supporting senior executives in a complex, international and matrix organisation and experience in financial services, insurance or asset management are a plus.
- Excellent organisational, prioritisation and follow-through skills, with the ability to manage multiple deadlines, stakeholders and time zones with limited supervision.
- Strong written and verbal communication skills, including the ability to prepare clear emails, meeting notes, presentations and executive-ready documents.
- Sound judgment, integrity and professionalism when managing senior stakeholder interactions, business priorities and sensitive matters.
- Strong attention to detail and quality orientation, with the ability to anticipate issues, solve practical problems and ensure professional standards in all deliverables.
- Collaborative mindset and service orientation, with confidence working with senior leaders, assistants, global teams and external partners across different cultures.
- Digitally fluent and future-oriented, with advanced proficiency in Microsoft Office, collaboration platforms and AI productivity tools such as Microsoft Copilot, ChatGPT and Claude; able to identify automation opportunities, apply prompt-based working methods, streamline recurring administrative processes and continuously adopt new technologies to improve executive support, knowledge management and decision-preparation efficiency.
- Fluency in English is required; additional Asian languages would be an advantage.
AIM SG is committed to employment equity and therefore welcomes applications regardless race or ethnicity, age, nationality, religion, disability, sexual orientation or philosophy of life.
What we offer:
- Our buddy program and a structured onboarding to help you get started with AIM.
- A broad range of learning opportunities to help you stay relevant in your current role and grow into future workplace demands.
- An open and international working environment with a diverse and inclusive culture that will inspire your everyday work. A working model which balances both remote and office based work that will give you you the flexibility to organize the way you work.
- Wellbeing initiatives and other local benefits that will support you in achieving a positive work life balance.