Take the next step in your career in a high-profile role at the heart of the International Private Bank. We welcome experienced assistants from a broad range of industries who are ready to take on greater responsibility and develop their exposure to senior leadership.
As an Executive Assistant in the International Private Bank, you will provide dedicated support to a senior leader, helping manage a busy schedule and priorities across a global organization. You will coordinate meetings, travel and leadership engagements, build relationships with stakeholders, and help ensure the smooth running of the office.
Job Responsibilities
- Manage complex calendars, meetings and scheduling across multiple time zones, anticipating conflicts and optimizing priorities.
- Coordinate domestic and international travel, including itineraries, transportation and contingency planning.
- Prepare agendas, briefing materials and meeting documentation, and coordinate follow-up actions.
- Handle sensitive information and communications with discretion, confidentiality and sound judgment.
- Track action items, deadlines and deliverables and maintain effective information management.
- Manage incoming requests and act as a professional point of contact for internal and external stakeholders.
- Draft and edit correspondence, presentations and other materials.
- Coordinate leadership meetings, client engagements, off-sites and other events.
- Partner with colleagues across the organization to support business priorities and improve administrative processes.
Required Qualifications, Capabilities, and Skills
- Experience providing high-quality administrative or executive support to senior leaders in a corporate or fast-paced professional environment.
- Experience managing complex calendars, competing priorities, meetings and travel.
- Strong organizational skills and excellent attention to detail.
- Strong written and verbal communication skills, with the confidence to engage with stakeholders at different levels.
- Ability to handle confidential and sensitive information with discretion and professionalism.
- Proficiency in email and calendar management, documents, spreadsheets, presentations and collaboration tools.
- Ability to work independently, anticipate needs, solve problems and adapt as priorities change.
- Strong teamwork, relationship-building and stakeholder management skills.
Preferred Qualifications, Capabilities, and Skills
- Experience supporting executives within private banking, wealth management, financial services, or another regulated environment.
- Experience supporting global leadership with frequent cross-border coordination, client-facing engagements, and complex executive events.
- Demonstrated ability to improve administrative processes, operating rhythms, and ways of working for senior leaders.