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Accounts Payable Assistant (Client Finance - Birmingham)
junior · Other
The Role
The position of Accounts Payable Assistant is integral to the delivery of property financial services to a varied client base. The role is to support the Accounts Payable Manager to ensure services are delivered to a consistently high quality and standard, promptly and efficiently to the Client Finance Reporting team as headed up by the Reporting Manager.
Key deliverables and responsibilities
- Data entry using TRAMPS
- Monitoring of invoices submitted through P2P scanning
- Processing of manual invoices and credit notes
- Logging cheques received by post for Accounts Receivable
- Processing of payment runs (BACS and Cheque)
- Processing of Refunds
- Opening, and sorting and distributing of post
- Responding to routine enquiries (correspondence, emails, telephone calls, etc)
- Liaising with Facility Managers and Surveyors
- Supplier statement reviews and reconciliations
- Investigate and resolve outstanding Aged Creditor items
- Adherence to processing timetables
- Liaise with supplier and originating departments to resolve queries and disputes
- New supplier setups
- Compliance with Processes, Procedures and Company Policies
- All other general admin and housekeeping duties as required
- Other ad hoc duties as required from time to time
Qualifications:
- Good academic at GCSE and or A level background including Maths and English
Person specification
Essential skills
- Holder must have proven work experience in a demanding property management or financial focused environment.
- Ability to work on own initiative with minimal supervision but must recognise when to ask for guidance
- Must be numerate and pay close attention to detail.
- IT literate, particularly in Microsoft Office packages and TBS TRAMPS (v. 3.80 or above).
- Ability to concentrate on processing work and focus on the task in hand.
- Heath & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work.
- Financial: Pension, life assurance at 8 x basic salary, group income protection (long term disability insurance), interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice .