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Analyst - Sourcing & Production
Operations
Position Overview
The Home & Accessories Sourcing & Production Analyst owns end-to-end procurement, order placement, and supplier relationship management across all H&A categories. Serving as a key stakeholder to internal and external stakeholders, ensuring timely product deliveries, availability, accurate master data and operational excellence.
Location: This position follows a hybrid schedule requiring 4 days in-office at our New York, NY location and 1 day remote.
Key Accountabilities
Order Placement & Delivery Tracking
- Owns all purchase order placement activities, including off-cycle purchase orders (e.g., ad hoc orders placed outside the standard monthly replenishment cycle)
- Communicates purchase orders to suppliers and tracks open-order timelines to ensure timely delivery aligned with business needs
Open Order & Delivery Management
- Owns open orders and supplier delivery commitments by regularly following up with suppliers on shipment statuses, challenging delays, and escalating risks as needed
- Pulls and reviews open-order reports and inbound shipment statuses with the Manager to identify risks and improvement opportunities, then communicates updates to cross-functional stakeholders
- Works closely with the receiving team at the global distribution centers located in the US and EU on inquiries about receiving concerns at either warehouse
Supplier Delivery Performance
- Reviews monthly supplier delivery performance against committed dates
- Works directly with suppliers to address delays, challenge missed commitments, and drive continuous improvement in delivery performance
- Supports strong supplier relationships through clear and responsive communication, detailed review of open items, and regular follow-up to ensure alignment on business needs and expectations
Monthly Supply Plan
- Reviews monthly supply plans with the Manager, shares finalized schedules and price matrices with suppliers, and confirms quantities, pricing, and delivery dates
- Coordinates quantity or timeline adjustments with internal stakeholders and updates orders systematically
- Ensure all updates are accurately captured in the system prior to order release
- Shares order confirmation reports with suppliers against the current month’s acquisition plan
Cost Negotiations & Supplier Pricing
- Collaborates with the Manager to work directly with suppliers on cost negotiations for new product launches and ongoing production
- Partners with manager to review price matrices, challenging costs when necessary to align with commercial and financial objectives
New Retail Product & Special Project Launches
- Supports new product launches by working closely with suppliers on pricing, production status, and launch shipment schedules
- Provides regular launch and shipment updates to cross-functional teams and proactively follows up on delays or risks
- Communicates supplier cost details with Merchandising during each stage of development
- Works closely with the manager on tracking launch statues, including risks and trade-offs
SKU Setup Process
- Owns the sourcing component of the SKU setup process for all new Home & Accessories products
- Accurately captures and maintains core master data, including country of origin, price, manufacturing method, and lead time
Invoice Management
- Partners with the manager to help resolve past-due payments and works closely with Accounts Payable, Receiving, and suppliers on outstanding invoices
- Investigates and resolves purchase order, invoice, and receiving discrepancies
Responsible Sourcing & Sustainability
- Support with the new supplier onboarding process
- Supports quarterly supplier base reviews with Responsible Sourcing and Sustainability teams.
- Coordinates supplier information requests, follows up on areas of concern and collaborates with suppliers on required action plans.
Quality & Returns Management
- Supports with the Return to Vendor (RTV) process in partnership with receiving, quality assurance, and suppliers.
- Assists the manager with special projects and ad-hoc requests as needed.
Required Qualifications
- Bachelor’s Degree required
- Exceptional written and verbal communication skills with the drive to independently manage priorities, follow up systematically, and keep cross-functional stakeholders aligned.
- Highly analytical and detail-driven approach to troubleshooting discrepancies, anticipating operational risks, and implementing effective solutions.
- Intermediate to advanced proficiency using MS Office programs particularly, Excel, Word and Power Point.
- Demonstrated ability to function effectively in a team environment
- Willing to work flexible schedule/overtime as needed
Preferred Qualifications
- Working knowledge of SAP BusinessObjects, ERP Systems and Power BI
- General understanding of finished goods third party supply chain processes
- Experience managing global shipments with both internal and external stakeholders
The hiring range for this position ranges from $70,125 - $94,875. The rate of pay offered will be dependent upon candidates' relevant skills and experience.