Business Operation and Procurement Assistant Manager

Vista previa de la oferta

Business Operation and Procurement Assistant Manager

mid · Luxury & Retail

Richemont, one of the world leaders in the luxury sector, has various Houses specializing in jewelry, watches and high-end accessories. Each Maison proudly embodies a tradition of style, quality and craftsmanship and Richemont strives to preserve the heritage and identity specific to each of them. At the same time, we are committed to innovating and designing new products in line with the values ​​of our Houses, through a process of permanent creativity.

Job Summary:

Purchasing Specialist is responsible for 1) the vendor onboarding centralisation project, 2) the accurate and timely creation and maintenance of vendor master data within the MDGS system and 3) the management of the Purchase-to-Pay (P2P) process, including compliance. (In addition to these, potential future broader responsibilities, including support for Sourcing team.)

Key Responsibilities:

Vendor onboarding centralisation project:

• Work as  member of the project team whose mission is to realise vendor onboarding centralisation across the entire organisation.
• Assist the project team in designing new vendor onboarding flow, defining R&R of each function and facilitating change management within the organisation.

   Vendor Master Data Creation:

• Create new vendor master data records in MDGS and ensure accuracy, completeness and compliance with data standards.

   Supplier Communication and Onboarding:

• Act as the primary point of contact for suppliers regarding master data requirements.
• Communicate data requirements to suppliers and provide guidance on the data submission process.
• Collect and review required documentations from suppliers such as banking information, tax forms and compliance certifications.
• Support the supplier onboarding process by ensuring accurate and complete vendor master data.

   Collaboration and Communication:

• Liaise with business requesters to understand their vendor master data needs and requirements.
• Collaborate with internal stakeholders such as Procurement, Finance and Legal to ensure compliance with company policies and regulations.
• Communicate effectively with suppliers to resolve data-related issues and obtain necessary information.

   Problem Solving and Issue Resolution:

• Proactively identify and resolve vendor master data related issues by working directly with suppliers to find solutions.
• Investigate and troubleshoot data discrepancies by collaborating with internal teams and suppliers as needed.
• Escalate complex issues to the appropriate stakeholders for resolution.

   Compliance and Documentation:

• Ensure all documentation provided by vendors and requestors is complete and meets Richemont's requirements.
• Support internal and external audits by providing requested documentation and information.

   System and Process Improvement:

• Identify opportunities to improve vendor master data processes and systems.
• Participate in projects to implement new features or enhancements to the MDGS system.
• Contribute to the development of data standards and guidelines.

Management of Purchase-to-Pay (P2P) Process and Compliance:

• Collaborate closely with stakeholders to ensure that Purchase Orders are accurate and up-to-date with complete records.
• Request updated or missing documentation as needed.
• Review high value purchase orders for compliance with procurement policies.
• Identify potential risks and escalate instances of non-compliance as appropriate.
• Assist in the annual vendor review process.
• Provide guidance and supports to internal requestors on the P2P processes, promoting best practices.
• Ensure that the P2P process consistency to enhance stakeholders’ satisfaction.
• Assist in compliance reporting and monitoring performance.
• Undertake ad-hoc projects as required.
• Have ability to deal with a wide range of stakeholders.

Required Skills and Qualifications:

Education:

Bachelor's degree in Business Administration, Procurement, Supply Chain Management, Finance or equivalent experience.

Experience:

• Experience in vendor master data management.
• Experience in MDGS or other master data management systems.
• Experience in P2P process, Procurement, Sourcing.

Technical Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience in data analysis and reporting tools.
• Familiarity with ERP systems (e.g., SAP, Oracle)

Soft Skills:

• Excellent communication and interpersonal skills with the ability to effectively communicate with suppliers and internal stakeholders at all levels.
• Strong problem-solving and analytical skills with the ability to identify and resolve data-related issues independently.
  • Strong attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Strong organisational and time management skills.

Knowledge:

• Understanding of vendor master data principles and best practices.
• Knowledge of procurement processes and supply chain management.
• Familiarity with regulatory requirements related to vendor data (e.g., KYC, AML).

Language:

• Fluency in Japanese is a must and business level English is preferable.

#Richemont #WeCraftTheFuture