Event Coordinator, Private Banking

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Event Coordinator, Private Banking

Marketing

Job Description

What is the opportunity?

Responsible for effective coordination of event management and communication. Applies complete knowledge, skills, and practice to events and meeting activation which require a high degree of confidentiality.

Key responsibilities

• Coordinate the design, development and production of corporate events for employees, executives and clients, including the following:
• Executive leadership meetings, regional galas (logistics assistance), high-profile client events (ice-breakers)
• Annual employee events
• Coordinate regional events with private suites
• Draft and produce communication materials for all employee events, including critical paths, pre‑event plans and post-event summaries, invitations, e-mail reminders and follow-up articles.
• Provide ongoing event planning expertise to various internal partners in all areas of RBC Royal Bank.
• Provide superior project management to deliver best-in-class strategic event planning: selecting venues, choosing catering companies, ensuring sound supplier relationships (e.g., decor, entertainment, audio/visual support), obtaining and managing partner participation.
• Ensure that the programs include appraisals based on measurable criteria.  Collect, evaluate, communicate and incorporate these findings to ensure continued excellence for future events (where the information is required for the organization).
• Manage supplier relationships to maintain their accountability for budgets and the quality and consistency of their services and physical output.
• Coordinate and ensure the seamless execution of both internal and client events, selectively working closely with RBC Marketing partners and National Private Banking partners to drive client engagement and enable business development across British Columbia.

Authorities, Impact, Risk

• You are accountable for the public's perception of RBC Royal Bank and its image in the context of external events.
• You are responsible for organizing large-scale events.
• You are authorized to make recommendations on the effective use of the budget to ensure alignment with strategic and operational objectives.  You have a positive impact on the effective use of an event budget.
• You choose and manage suppliers

Managerial, Excellence

• Proven negotiating skills and experience in managing supplier relationships

Key relationships

• RBC colleagues and associates
• Other colleagues responsible for RBC events
• RBC executives
• Cross-platform business contacts at RBC
• External service vendors and suppliers

What do you need to succeed?

• Minimum of three years' experience in event management, especially hands-on experience in corporate event planning, including employee and executive events, sponsorships and related communications
• University degree in a related field
• Excellent interpersonal skills with strong written and verbal communication skills
• Ability to work well under pressure, to prioritize and to organize your workload (essential)
• Attention to detail
• Ability to think conceptually and analytically
• Ability to multi-task and meet deadlines
• Excellent time-management skills
• Client focus; results-oriented; creativity; organizational skills; efficiency; interpersonal and leadership skills that include being a team player, relationship building, the ability to influence and collaborate
• Solid experience in event planning, negotiations and employee communications

Special Conditions

• May be called to work at event venues and outside regular office hours
• This role requires 5 days a week in office

Job Skills

Additional Job Details

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Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.