Vista previa de la oferta
HR ASSISTANT
mid · Other
Context & Environment
- General economic challenges related to continued increase in the cost of service from providers
Activities
Property Management
- Company Houses (Management of company houses, rent booking of invoices sent by Dawn properties and to be paid each month)
- Persistent follow up on rent income from Dawn properties
- Residential properties – Company occupied and those leased by tenants
- Checking of levies, caretakers and city of Harare bills
- Radio and Tv annual licensing paid annually
- Monthly debit notes, set off journal and FEC on management fee, monthly rent reconciliations
- Advise cashier of rentals received and split by tenant
- Renovations and faults- escalate Marozva
Company vehicles
- Vehicle issue and return
- Pool car management and service scheduling
- Monthly fuel allocation maximum
- Licensing for all vehicles
- Disposals and acquisitions
- Vehicle Asset Register update
- Accidents, record keeping on the accidents file, issuing book and insurance to ensure vehicle is repaired by insurer and police reports are made via the employee
- Fire extinguishers service
- Ensure all vehicles have required accessories – fire extinguishers, reflectors, vests, etc
Canteen
- Handle all issues to do with the canteen or related service
- Purchase of groceries and distribution
HR Administration
- Filing
- Assisting with file retrievals
- Taxis for staff bus when unavailable
- Access cards system management- engagement and disengagement
- Assisting in Immigration duties- Permits and visas
- Labour issues- minuting in hearings
- New employee induction
- Employee final Exit checklist and termination forms
- Office Furniture and old canteen equipment disposals
- Create Purchase Orders in My eProc and Payment requests in EDMS
- Conduct Basic Due Diligence for Service providers
- Ensure all contracts are valid at all times
Stationary
- Distribution of stationary to staff
- Purchase of stationary
Contract Management
- Ensuring contracts are always valid
- Constant communication with service providers (Taxis Service, Cleaning Services, Labour Broking, Property management)
Candidate Profile
- A Social Science/ Human Resource Degree plus a recognized professional qualification
- Minimum of 2 years relevant HR experience.
- Good communication skills
Additional Information
SCOPE
- Update and maintain Motor Vehicle Asset register, including disposals
- Responsible for the administrative function for a fleet of ±42 Company vehicles
- Property management
- Support the HRM with processes and procedures
HSE
- Ensure full compliance with Total HSE policies by demonstrating personal commitment to HSEQ.
Integrity
- Ensure full compliance with Total Code of Conduct in all aspects of the job, especially confidentiality, in line with the core values of the company and emulate the same as an individual.
TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.
Domain: Human Resources
Type of contract: N/A
Experience: Minimum 3 years
Employer company: TotalEnergies Marketing Zimbabwe (Private) Limited