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Business Assistant
mid · Other
As a Business Assistant in Fincloud, you will support senior leaders in a fast-paced environment. You will use your executive assistant expertise to manage competing priorities while delivering exceptional administrative support. We are looking for a highly organized and resourceful professional who demonstrates discretion, strong time management, and a commitment to high-quality outcomes.
This Business Assistant role will focus on supporting Managing Directors and Executive Directors within Fincloud.
Job responsibilities
- Manage complex calendars, including internal and external meetings, conference calls, off-sites, town halls, and skip-level meetings.
- Coordinate business travel arrangements and support expense processing in accordance with company policies.
- Handle internal and external stakeholder interactions and coordinate departmental scheduling activities.
- Partner with relevant teams to ensure timely and accurate expense submissions and policy compliance.
- Collaborate with business management teams and key stakeholders across the organization.
- Utilize internal systems to maintain accurate records, generate reports, and compile business information.
- Maintain distribution lists, technology inventories, and other administrative processes.
- Develop an understanding of business priorities and adapt support accordingly.
- Partner with other assistants to provide coverage and ensure seamless team support.
- Contribute to presentations, projects, and training initiatives as appropriate.
- Support the delivery of business objectives through proactive administrative assistance.
Required qualifications, capabilities, and skills
- Demonstrated ability to build and maintain professional business relationships.
- Advanced calendar management skills with the ability to prioritize competing demands.
- Excellent written and verbal communication skills.
- Proven experience coordinating complex travel arrangements and itineraries.
- Strong organizational skills with a proactive and ownership-driven approach.
- Advanced proficiency in business technology and administrative systems.
- Understanding of expense management processes and policy compliance.
- Ability to work effectively under pressure and collaborate with stakeholders at all levels.
- High attention to detail and commitment to delivering quality results.
- Flexibility and adaptability within a changing business environment.
- Strong teamwork and problem-solving abilities.
Preferred qualifications, capabilities, and skills
- Experience supporting senior executives within a large corporate environment.
- Knowledge of financial services or investment banking environments.
- Experience coordinating large meetings, events, or business activities.
- Ability to contribute to presentations, projects, and process improvement initiatives.
- Experience partnering with cross-functional teams and support organizations.
- Ability to navigate complex organizational structures and stakeholder groups.
- Experience mentoring colleagues or serving as a role model within a team.