Executive Assistant

Job Description :

About Us 

With over 200 brands sold in nearly 180 countries, we’re the world’s leading premium drinks company. From global icons like Johnnie Walker, Guinness and Tanqueray to Smirnoff and Don Julio, we create brands consumers love. Bring your passion and use your curiosity as you explore, collaborate and innovate. Together with passionate people from all over the world, you’ll test new ideas, learn and grow, and unlock a brighter, more exciting future. 

Join us to create a career worth celebrating. 

About this role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support across multiple functions. This role requires exceptional multitasking abilities, attention to detail, and a high level of discretion. The ideal candidate will be responsible for managing complex calendars, coordinating travel and expenses, handling petty cash, supporting meetings and events, and executing various ad hoc tasks.

Key Responsibilities:

1. Calendar Management

• Coordinate and manage complex calendars across multiple departments or executives.

• Schedule internal and external meetings, ensuring optimal time management and minimal conflicts.

• Proactively anticipate scheduling needs and adjust appointments as priorities shift.

2. Travel & Expense (T&E) Management

• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.

• Prepare and process expense reports in a timely and accurate manner.

• Ensure compliance with company travel and expense policies.

3. Petty Cash Control

• Maintain and reconcile petty cash funds.

• Track expenditures and ensure proper documentation and approvals.

• Prepare regular petty cash reports for finance or audit purposes.

4. Meeting & Event Support

• Organize logistics for meetings, including venue booking, catering, materials preparation, and technical setup.

• Take meeting minutes and follow up on action items as needed.

• Assist in planning and executing internal events, team offsites, and corporate functions.

5. Ad Hoc Administrative Tasks

• Provide general administrative support such as document preparation, filing, and correspondence.

• Assist with special projects and cross-functional initiatives.

• Serve as a liaison between departments and external stakeholders.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.

• Strong organizational and time-management skills.

• Excellent written and verbal communication abilities.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.

• Ability to handle confidential information with discretion.

• Flexible, resourceful, and able to work independently or as part of a team.

• Preferred Qualifications:

• Experience supporting multiple executives or departments.

• Familiarity with expense management systems (e.g., Concur, SAP).

• Event planning experience is a plus.

Flexibility is key to our success. Talk to us about what flexibility means to you, so that you’re supported to manage your wellbeing and balance your priorities from day one. 

We recognize and value performance, offering our people a highly competitive Rewards and Benefits package. 

Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where everyone feels valued and that they can belong, is a crucial part of this. 

We embrace diversity in the broadest possible sense. This means that you’ll be welcomed and celebrated for who you are just by being you. You’ll be part of and help build and champion an inclusive culture that celebrates people of different gender, ethnicity, ability, age, sexual orientation, social class, educational backgrounds, experiences, mindsets, and more. 

Our ambition is to create the best performing, most trusted and respected consumer products companies in the world. Join us and help transform our business as we take our brands to new heights and build new ones as part of shaping the next generation of celebrations for consumers around the world. 

 Feel inspired? Then this may be the opportunity for you. 

If you require a reasonable adjustment, please ensure that you capture this information when you submit your application. 

Recruitment Scam Warning  

Protecting candidates is very important to us. All communications regarding your application will come from an email address ending in @diageo.com. In our recruitment process, we'll never ask for money.  

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