Purchasing Officer

As a large open cut mining operation in the NSW Hunter Valley, HVO is a workplace where you can unearth opportunities. The opportunity to make a difference in a fast paced and exciting environment. To be empowered, have your opinions valued and your efforts rewarded. The opportunity to take charge of your career, starting with this role.

HVO is laying the foundation for the future by investing in equipment, technology and our people so we consistently achieve our goals and contribute positively to the environment and the community.
So, we are seeking a confident and enthusiastic person who share our values – Think Sharp, Dig In and Care - to join our high performing team.

Glencore is committed to providing an environment that adheres to the Respect at Work Legislation.

Job Description

We are seeking a Purchasing Officer to join our team on a permanent basis. Reporting to the Purchasing Coordinator, you will assist with purchasing activities across the operation as part of a small, dynamic team.

Key Responsibilities

• Manage the daily purchasing activities for goods and services, which include direct charge, store stock & repairable purchasing in accordance with the HVO commitments policy, Glencore Group Supply Policy and legislative compliance.

• Create, maintain, and update outline agreements in SAP to ensure accurate and up-to-date data.

• Ensure requisitions are converted to purchase orders in a timely and accurate manner.

• Validate the accuracy of purchase orders before transmitting order i.e. correct price, delivery date, description.

• Issue Request for Quotations in-line with supply policy, evaluate & select successful vendor.

• Expedite overdue orders, manage changes as required, and communicate updates to requisitioners and vendors.

• Manage and maintain purchasing, repairable and shared inboxes

• Demonstrate savings and maintain records in the master register.

• Act as point of contact for all site purchasing related matters.

• Manage relevant workflows and assist Accounts Payable to reconcile invoices and accounts to ensure timely supplier payments

• Maintain accurate records and audit trails for tasks performed. 

• Utilise site approved document control systems.

• Utilise the HVO vendor portal to manage the setup and maintenance of new and existing vendors to ensure the smooth flow of goods and services to the mine.

• Any other duties, as requested from time to time, to ensure a safe, efficient and productive operation. 

To be successful in this role you will:

• Extensive knowledge and experience with SAP MM and PM Modules.

• Demonstrated experience in procurement and/or purchasing and contracts.

• Strong communication, problem-solving, and stakeholder engagement skills.

• High attention to detail and commitment to accuracy.

• The ability to act decisively, honestly, and with integrity.

• Effective time management skills; self-motivated and capable of working autonomously.

Skills & Abilities:

• Maintain confidentiality with regards to commercially sensitive information.

• Act decisively, honestly and with integrity at all times. Attention to detail.

• Work effectively both independently and collaboratively within a team environment, managing competing priorities and ambiguity.

• Excellent interpersonal, cooperative and facilitation skills as part of interfacing with various level of the organisation and external bodies and agencies.

• High level of computer literacy, with proficiency in SAP, information systems, databases, and Microsoft Excel.

• Strong report writing and communication skills with the ability to present information clearly and accurately.

• Effective time management and organisational skills, with the ability to meet deadlines in a dynamic work environment.

Roster and Location:

• Monday to Friday professional roster

• Based on site at HVO (off Lemington Road)

Employee benefits include:

• minimum five weeks annual leave

• market competitive salary

• a safe and enjoyable workplace where everyone is respected valued and empowered

• structured training and development to support you progress your career

• education assistance

• a generous incentive program

• health and wellness reimbursement program

• paid parental leave

• salary sacrificing options

• private health insurance subsidies

• Employee Assistance Program (EAP).

• Career advancement through the Glencore businesses

Did we mention the Hunter Valley offers a great lifestyle close to city services?

If you're looking to unearth opportunities, we want to hear from you!

Based on site at HVO

Working for us isn’t like working at any old mine. We offer you the opportunity to grow and develop, and to manage your work life balance. 
Providing you with healthy, safe, inclusive and equal opportunity work environment is our priority.