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Executive Assistant – Legal & Compliance
Law
Executive Assistant – Legal & Compliance
Division: Legal & Compliance Location: Hong Kong Job Level: Assistant
Morgan Stanley is a global financial services firm and a market leader in investment banking, securities, investment management and wealth management services. With offices in more than 40 countries, the people of Morgan Stanley are dedicated to providing our clients the finest thinking, products and services to help them achieve even the most challenging goals. As a market leader, the talent and passion of our people is critical to our success. We embrace integrity, excellence, teamwork and giving back.
Role Summary
The Executive Assistant provides high-quality administrative and organizational support to senior Legal and Compliance professionals within the Asia Pacific region. The role requires strong judgment, discretion, and the ability to manage multiple priorities in a fast‑paced, highly regulated environment.
Key Responsibilities
Administrative & Executive Support
- Provide day-to-day administrative support to senior Legal and Compliance professionals, including phone coverage and inbox coordination
Provide day-to-day administrative support to senior Legal and Compliance professionals, including phone coverage and inbox coordination
- Act as a primary point of contact, exercising discretion when handling confidential and sensitive information
Act as a primary point of contact, exercising discretion when handling confidential and sensitive information
- Maintain complex calendars using Outlook, including scheduling meetings, managing conflicts, and coordinating conference calls and video conferences
Maintain complex calendars using Outlook, including scheduling meetings, managing conflicts, and coordinating conference calls and video conferences
- Build an understanding of key internal and external stakeholders to support effective communication
Build an understanding of key internal and external stakeholders to support effective communication
Meetings, Events & Travel
- Coordinate meetings, presentations, and related logistics
Coordinate meetings, presentations, and related logistics
- Organize internal events, including room bookings, registrations, catering, and audiovisual support
Organize internal events, including room bookings, registrations, catering, and audiovisual support
- Arrange domestic and international travel, including flights, accommodations, itineraries, ground transportation, and support with visas or entry documentation
Arrange domestic and international travel, including flights, accommodations, itineraries, ground transportation, and support with visas or entry documentation
Expense & Financial Administration
- Prepare and submit expense reports using internal systems in a timely manner
Prepare and submit expense reports using internal systems in a timely manner
- Track discrepancies, missing receipts, and approvals to ensure accurate reporting
Track discrepancies, missing receipts, and approvals to ensure accurate reporting
- Process invoices and initiate funding requests through internal platforms
Process invoices and initiate funding requests through internal platforms
Documentation & Systems
- Create, edit, and format documents using Microsoft Office and Adobe tools
Create, edit, and format documents using Microsoft Office and Adobe tools
- Collect and upload documentation to internal and regulatory systems
Collect and upload documentation to internal and regulatory systems
- Maintain and update team collaboration sites, including Microsoft Teams and SharePoint
Maintain and update team collaboration sites, including Microsoft Teams and SharePoint
Team & Office Support
- Support onboarding and offboarding of employees and contingent workers
Support onboarding and offboarding of employees and contingent workers
- Create and maintain distribution lists and mail groups
Create and maintain distribution lists and mail groups
- Order office supplies, manage incoming and outgoing mail, and coordinate visitor access
Order office supplies, manage incoming and outgoing mail, and coordinate visitor access
- Provide backup coverage for other administrative assistants as required
Provide backup coverage for other administrative assistants as required
Additional Duties
- Assist with business unit administrative tasks
Assist with business unit administrative tasks
- Support ad hoc projects as assigned
Support ad hoc projects as assigned
- Demonstrate flexibility, including occasional overtime based on business needs
Demonstrate flexibility, including occasional overtime based on business needs
Required Qualifications
Experience
- Minimum of 5 years’ experience providing administrative or executive support to senior professionals
Minimum of 5 years’ experience providing administrative or executive support to senior professionals
- Prior experience in financial services or a regulated environment preferred
Prior experience in financial services or a regulated environment preferred
- Demonstrated experience managing multiple senior stakeholders and complex calendars
Demonstrated experience managing multiple senior stakeholders and complex calendars
Skills & Competencies
- Strong written and verbal communication skills
Strong written and verbal communication skills
- Sound judgment and ability to handle confidential information
Sound judgment and ability to handle confidential information
- Excellent organizational skills with strong attention to detail
Excellent organizational skills with strong attention to detail
- Ability to manage multiple priorities in a fast‑paced environment
Ability to manage multiple priorities in a fast‑paced environment
- Proactive, professional, and service‑oriented approach
Proactive, professional, and service‑oriented approach
Technical Skills
- Proficiency in Microsoft Outlook, PowerPoint, Excel, and Word
Proficiency in Microsoft Outlook, PowerPoint, Excel, and Word
- Familiarity with Microsoft Teams and O365
Familiarity with Microsoft Teams and O365
- Experience with systems such as Concur, SharePoint, Fieldglass, Ariba, and CSTO is an advantage
Experience with systems such as Concur, SharePoint, Fieldglass, Ariba, and CSTO is an advantage
Language Skills
- Fluent in written and spoken English and Cantonese
Fluent in written and spoken English and Cantonese
WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.
To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.