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Part Time - Property Administration Document Admin 210690841
entry · Real Estate
Join our Global Property Administration team as a part-time Document Admin and play a key role in managing critical documents, supporting business partners, and delivering outstanding client service in a dynamic, detail-oriented environment.
As a Document Admin within the Global Property Administration team, you will be responsible for managing and filing documents, conducting research and providing requested information, scanning and imaging, uploading legal and other documents, and delivering superior customer service to our clients.
**This role is part-time (2 days/week).**
Job Responsibilities
- Managing and maintain file room
- Research document review as requested by business partners
- Scan and upload original documents
- Maintain Lien Tracker
- Maintain Letter of Credit Tracker
- Manage files/document filing, File/document retrieval requests in file vault Adhere to Global Information Management record retention policies and departmental, including legal retention requirements.
- Manage a log of cancelled/terminated/expired files and transfer to off site storage facility for archiving pursuant to legal requirements and global information management record retention guidelines.
- Notarize legal documents
Required Qualifications, Skills and Capabilities:
- Associate degree in Business Administration, Accounting, Real Estate, Finance, Economics or equivalent.
- Basic skills with Microsoft Excel, Word experience
- Excellent listening, verbal, written, and interpersonal communication skills
- Strong attention to detail and accuracy and excellent analytical and problem solving skills required
Preferred Qualifications, Skills and Capabilities:
- Notary License
- Knowledge of SAP or equivalent experience preferred
- Proven ability to work independently and be a self starter
- Efficient, proactive, responsive, team player with a proven track record of establishing and maintaining strong client and internal partner relationships
- Excellent listening, verbal, written, and interpersonal communication skills required
- Ability to communicate in writing policies, procedures, memoranda and training materials