Executive Administrative Assistant

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Executive Administrative Assistant

mid · Investment Banking

Become an integral part of the Commercial and Investment Banking Global Credit Trading & Syndicate team, working in a fast-paced environment where no two days are the same. Be part of a results-oriented team with a strong focus on accuracy, attention to detail, and quality.

As an Executive Administrative Assistant within Commercial and Investment Global Credit Trading & Syndicate, you will demonstrate the ability to navigate the firm effectively and excel in a dynamic, deadline-driven environment, with strong organizational, time management, and polished interpersonal and communication skills. You are expected to exhibit a high level of professionalism, exercise discretion, and consistently deliver high-quality work. 

 Job Responsibilities

• Proactively manage administrative functions independently and communicate issues or delays in advance

• Help plan, organize, and execute various events, including providing on-site support at off-site conferences, which will involve travel

• Coordinate domestic and international travel arrangements, including logistics and itinerary management

• Prepare and submit expense reports accurately and on time, ensuring adherence to company policies and guidelines

• Manage a high volume of emails by prioritizing requests and responding promptly and professionally

• Handle incoming calls with professionalism, triage inquiries, escalate as appropriate, and ensure timely follow-up

• Partner closely with the administrative team to ensure seamless coverage, knowledge sharing, and consistent support

• Provide proactive support on overflow work, ad hoc requests, and special projects

Required qualifications, capabilities and skills

• At least five years of administrative experience

• Ability to travel to provide on-site support at off-site events

   

• Strong interpersonal, written, and verbal communication skills

• Tech-savvy, with the ability to leverage tools and systems to drive efficiency and streamline processes

• Advance ability to organize

   

• Ability to manage responsibilities independently, anticipate needs, and communicate potential issues proactively; demonstrates sound judgment and a sense of urgency in handling high-volume scheduling demands

• Team-oriented, with a strong commitment to collaboration and continuity of coverage

   

• Strong Proficiency in Microsoft Office Suite

Preferred qualifications, capabilities, and skills 

• Experience supporting at the Managing Director level (or equivalent) or above 
• College degree is a plus 

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option