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Executive Administrative Assistant
senior · Investment Banking
Bring your judgment, organization, and executive presence to a high-impact Executive Assistant role in New York, where you’ll support senior investment banking leaders, build visibility across the firm, sharpen skills in a fast-paced client-focused environment, and grow your career through meaningful exposure, mobility, and development opportunities.
As an Executive Assistant in Investment Banking, you will be a trusted partner protecting leaders’ time, anticipating needs, and ensuring seamless execution across calendars, travel, meetings, and team deliverables. You’ll represent the team with professionalism and discretion, communicate confidently with stakeholders across lines of business, and apply sound judgment in sensitive situations. You’ll also help strengthen team routines by improving organization, streamlining processes, and keeping key materials current and accessible.
Job responsibilities
Maintain complex, dynamic calendars across multiple time zones for 3–5 executives (MD/ED/VP); proactively resolve conflicts and propose solutions
Manage coordination and logistics for internal and external meetings (in-person and virtual), including scheduling, rooms, technology, attendee management, pre-reads, and follow-ups
Organize internal and external events end-to-end, including room strategy, catering, visitor logistics, and transportation
Arrange and coordinate complex domestic and international travel with accuracy, efficiency, and contingency planning
Screen incoming calls and messages; triage appropriately while exercising discretion and care in handling information
Process T&E expense claims for team members, ensuring compliance with policies and timely submission/approval
Support staff onboarding and offboarding, including system access coordination, supplies, space/logistics, and team communications
Draft and edit high-quality emails and communications for audiences at all levels; ensure tone and accuracy align to senior leadership expectations
Maintain department documents (e.g., executive bios and key reference materials)
Operate independently, anticipate upcoming deadlines, flag risks early, and communicate issues or delays in advance
Assist with editing spreadsheets and presentations; coordinate printing/binding and meeting materials preparation as needed for client engagements
Required qualifications, capabilities, and skills
At least five years of administrative experience supporting busy leaders and teams
Advanced organization skills with the ability to manage shifting priorities and tight deadlines
Strong discretion and sound judgment in confidential situations; demonstrated comfort engaging with senior stakeholders
Excellent interpersonal, written, and verbal communication skills
Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); confidence troubleshooting day-to-day issues
Working knowledge of AI productivity tools (e.g., Copilot) to deliver work efficiently and at speed, and to help executives drive high-quality deliverables
Professional phone etiquette and the ability to prioritize competing demands, especially calendar management
Preferred qualifications, capabilities, and skills
- College degree is a plus
- Experience supporting Managing Director level (or equivalent) and above
- Prior experience within Investment Banking or a fast-paced, client-facing environment
Note: This role requires five days in the office (Mon–Fri) and will not support hybrid options.