Context and Environment

Extensive interaction across organizational functions and business units, including: Human Resources, Comp & Benefits, IT, Cost Center Managers, Employees, Finance, Risk Management, Internal Control, and Third-Party Vendors.
Engagement across geographic and branch organizations, including RC, EP, and Renewables.
Responsible for end-to-end payroll operations across 14 U.S. affiliates, covering both salaried and hourly employees.
Oversight of payroll for 11 industrial sites, and approximately 2,500 employees, including ~150 international assignees
Management of ~$325 million in wages and ~$20 million in payroll taxes
Oversight of payroll tax compliance for 10 affiliates and multi-state filings (~36 states).
Overall responsibility for the processing of payroll cycles, for all categories of employees and payroll schedules, ensuring accuracy, timeliness, and compliance to applicable regulations.
Accuracy of salary computations, deductions, garnishments, tax reporting and timeliness of payments.
Accuracy and timeliness of employee W2s payroll related account reconciliation in coordination with the Finance/Accounting group.

Activities

Payroll Oversight & Vendor Management

Review and approve payroll reports, adjustments, and reconciliations.
Manage the relationship with the payroll outsourcing provider to ensure service quality and compliance.

Employment Tax Management

Oversee all employment tax obligations including withholding, deposits, and filings.
Review Forms 941, W-2, W-2c, and 940.
Monitor employment tax regulatory changes.
Manage tax authority audits and inquiries.
Ensure accurate taxation of compensation, benefits, equity, and global mobility income.
Oversee tax matters for international assignees.

Compliance & Controls

Data Management & Reporting

Collaborate with HR and Finance to ensure accurate employee data is maintained.
Generate and analyze payroll reports for management, finance, and audit purposes.
Monitor payroll metrics and KPIs to identify trends and areas for improvement.

Employee & Team Management

Lead and manage the payroll team, providing guidance, coaching, and performance management
Oversight of responses to employee payroll-related inquiries and issue resolution.
Educate employees on payroll policies and procedures.

Systems, Process Improvement & Automation

Identify opportunities to streamline payroll processes and enhance vendor performance.
Lead payroll system upgrades, integrations, and automation initiatives.

Qualifications / Experience Required

Bachelor’s degree in a numerate discipline or related field.
10-15 years Payroll Operations and tax compliance experience
Certified Payroll Professional (CPP) designation required.
Strong knowledge of US Payroll operations, regulations and compliance.
Experience with outsourced payroll and SaaS HRIS platforms (UKG, Workday or Successfactors).
Exceptional attention to detail and discretion.

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

Domain: Human Resources

Type of contract: Regular position

Experience: Minimum 10 years

Employer company: TotalEnergies American Services, Inc.

Payroll & Employee Tax Manager

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