What role will you play?
Working in a fast-paced and close-knit team environment, you will collaborate with other Executive Assistants across various internal teams to provide high-level support to executives and team members. Your primary responsibilities will include ensuring seamless calendar coordination, organising internal or external calls and meetings with offices across multiple time zones (including booking rooms, arranging catering and preparing meeting materials), managing extensive inboxes as needed, and coordinating complex domestic and international travel plans (including flights, accommodation, visas, transportation and client entertainment).You will also work closely with other Executive Assistant to support and arrange local staff events (such as end-of-year celebrations, all-staff meetings and other office-wide activities), process purchase orders and invoices, and manage monthly expense claims.
What you offer
- Relevant experience in EA and/or team support roles, ideally within financial services, fund management, investment banking, or a professional services environment
- Proven track record of delivering seamless executive assistance and team support, including managing complex global travel arrangements in a fast-paced setting
- Strong organisational, planning and multitasking skills with the ability to manage conflicting priorities
- Excellent verbal and written communications skills in English, essential for engaging with key stakeholders
- Proactive and enthusiastic, with a collaborative mindset and the ability to anticipate team needs while adapting to changing priorities.
What we offer
At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:- 1 wellbeing leave day and 5 additional paid Flexi-Leave days per year
- 20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
- 2 days of paid volunteer leave per annum and donation matching
- Option to purchase additional annual leave
- Benefits and initiatives to support your physical, psychological and financial wellbeing including, comprehensive medical and life insurance cover and additional flexible wellbeing credits
- Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
- Hybrid and flexible working arrangements, dependent on role
- Reimbursement for work from home equipment
About Macquarie Capital
Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.Inclusion at Macquarie
We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.