Accounts Payable Officer

Requisition ID: 263799

Thanks for your interest in ScotiaGBS, the best campus in Bogota.

Join a purpose driven winning team, committed to results, in an inclusive and high-performing environment.
 

Purpose

Contributes to the overall success of the Accounts Payable operation in Canada and other jurisdictions (i.e., US, UK, IRL) within the Finance Services Unit by ensuring individual goals, plans, and initiatives are executed in alignment with team strategies and business objectives. Ensures all assigned activities are completed accurately, timely, and in full compliance with governing regulations, internal policies, and procedures. Responsible for the end-to-end processing of invoices, expenses, and vouchers, including validation, coding, data entry, and documentation review. Supports the accurate execution of payment cycles, generation of reports, and the verification of regulatory and policy compliance. Contributes to the development and continuous enhancement of AP processing and payment procedures through solid knowledge of the functional area

Accountabilities 

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Payroll updates reporting such: absences, overtime, vacations, etc.
• Disciplinary actions (execution and reporting).
• Operational reporting as needed.
• Execute day to day Accounts Payable activities ensuring accuracy, completeness, and compliance with internal policies, procedures, and regulatory requirements.
• Perform investigations and resolve exceptions, unusual transactions, unposted items, and outstanding discrepancies.
• Ensure accurate and reliable preparation and reporting of entries (including investigation and resolution of exceptions and unusual transactions).
• Use internal controls to detect procedural errors and exceptional/irregular activity.
• Apply internal controls to detect errors, irregular activity, or deviations from expected procedures.
• Maintain detailed and accurate system entries and records in accordance with documentation standards.
• Provide timely and clear updates to users regarding the status of their submissions (approvals, payments, corrections).
• Support on reporting supervision activities to ensure SLA accomplishment
• Assist business units with questions or requirements related to invoices, expenses, or payments.
• Escalate inconsistencies or issues to Canada or Bogotá as required and follow up until completion.
• Identify opportunities for process improvement and escalate them to the Manager/Supervisor.
• Keep Desktop Training Procedures (DTP) updated for all tasks under responsibility.
• Support the maintenance and continuous updating of operational documentation.
• Integrate the Bank’s risk appetite and risk culture into daily decision making and processing activities.
• Ensure all activities comply with operational, compliance, AML/ATF/sanctions, and conduct risk requirements.
• Contribute to a high performance and inclusive work environment aligned with Scotiabank’s Values and Code of Conduct.
• Follow up and resolve escalations ensuring accuracy and closure. 
• Maintain accurate system entries and support reconciliation activities when needed. 
• Ensure alignment with procedural updates and compliance expectations. 
• Contribute actively to continuous improvement initiatives and support testing or validation of process changes.
• Review invoices and expenses to ensure they meet all requirements prior to processing.
• Perform the necessary processing activities required for compliant Invoices & Expenses within the systems. 
• Validate backup documentation and ensure accurate coding and allocation.
• Challenge, reject, or escalate inconsistencies in expense submissions as required.
• Follow up and resolve exceptions, escalations, unposted items, and discrepancies related to processing.
• Support on reporting supervision activities to ensure SLA accomplishment
• Inform SRC users about the approval status of their submissions (vouchers/invoices)
• Process all payments according to accounting policies and procedures, ensuring correct categorization and policy validation.
• Perform review activities required for compliant invoices and expenses within PeopleSoft, Scotia Connect, and FFT terminal.
• Prepare and report entries related to payments with accuracy and reliability.
• Generate consolidated reports, accounts payable status reports, reconciliations and reports for unaccounted and unpaid transactions. 
• Use internal controls to detect procedural errors and exceptional/irregular activity.
• Challenge, reject, or escalate inconsistencies in payment or expense submissions as required.
• Support on reporting supervision activities to ensure SLA accomplishment
• Inform SRC users about the payment status in a timely and clear manner.[JM1.1][LC1.2]
• Resolve exceptions, mismatches, or unusual transactions related to payment execution.

Reporting Relationships (Job Titles only)

Primary Manager:(Include secondary Manager if applicable)    •    Accounts Payable Supervisor
Direct Reports:    •    Not applicable
Shared Reports (solid/dotted if applicable):    •    Not applicable
 

Dimensions

• Services a global community and responds within SLAs timeframe
• Act as escalation point for any complex/unusual transactions
• Ensures business continuity for accountabilities under purview, ensuring coverage 4 days/week in assigned schedule

Education / Experience / Other Information (include only those that are specific to the role)

• 1 year of experience working in a high-volume payment operations / accounts payable unit.
• Undergraduate or graduate in accounting, administrative, finance or related fields.
• Strong team player
• Analytical and problem-solving skills
• Excel, Word, or Access skilled.
• English B1.

                                  
Working Conditions

Work in a standard office-based environment; non-standard hours are a common occurrence.  

Location(s):  Colombia : Bogota : Bogota 

Scotia GBS is a Scotiabank Group company located in Bogota, Colombia created to support different processes of the Bank and the development and execution of its global services strategy in 15 countries in the Americas. It is composed of 7 service units. We offer an inclusive, positive work environment, and competitive benefits.

At ScotiaGBS, we value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at ScotiaGBS; however, only those candidates who are selected for an interview will be contacted.