Key responsibilities include:
HR Operations and Compliance
Oversee lawyer compliance for the Tokyo office, including practicing certificates, regulatory registrations, visas and required reporting.
Provide information such as new joiner/leaver, various changes for monthly payroll to Finance. Also manage time tracking system for payroll.
Maintain accurate HR documentation and employee records in line with Firm policies, using iManage and HR systems effectively.
Act as HRIS (Workday) super user, managing employee lifecycle data, onboarding and offboarding information, and HR reporting.
Coordinate local and international benefits and process invoices, liaise with insurers and the Global Benefits team, and advise employees on accessing benefits.
Support annual compensation and evaluation processes through data management, reporting, letter production and meeting coordination.
Manage core HR operations including leave administration, staff movement tracking and compliance-related reporting.
Partner with the HR Manager and Global Mobility teams on onboarding, offboarding, secondments, regulatory updates and HR/office events.
Recruitment
Serve as the primary recruitment contact for the Tokyo office, advising partners and managers on hiring across legal and business services.
Manage end-to-end experienced hire recruitment, including sourcing, agency management, interview coordination and recruitment administration, utilising HRIS (Workday) and our Manila Service Centre to ensure efficient hiring process.
Monitor market and salary data to support competitive offers and informed hiring decisions. Lead Early Careers recruitment campaigns, working with Employer Brand and APAC Talent Acquisition teams on student-focused marketing materials and adverts.
Plan and deliver student recruitment events and summer clerkship program, ensuring strong partner engagement.
Oversee assessment, selection and offer processes for summer clerks and NQ Bengoshi, including clerk-to-NQ conversion
Qualifications and experience required:
3 years+ experience in an HR Admin/Operational role, with a focus on recruitment/talent acquisition
Diploma / Degree in HRM, Business Administration or equivalent
Experience in managing HRIS (Workday preferred)
Native Japanese language skills and fluent business English
Candidates with experience in the legal industry are preferred
Good communication and strong interpersonal skills
Well versed with Japan statutory regulations
Good problem-solving skills
Ability to work under pressure, multitask and handle diverse issues in a fast paced and dynamic environment.
A strong attention to detail and commitment to excellence
A team player, resourceful, and analytical
Client service oriented
This role reports to
Manager, Human ResourcesEqual Opportunities
White & Case is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
If you require assistance and/or adjustment to participate in our application and/or interview process, please email us. We will be happy to work with you.
The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
Note to Recruitment Agencies
Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.