Vista previa generada por IA
Join our global team as a Receptionist in Luxembourg – handle greetings, calls, mail, and admin tasks with professionalism.
Flexible role featuring front‑desk, call handling, event support, travel booking – a multifaceted administrative position.
Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.
DUTIES AND RESPONSIBILITIES
Reception
- • Welcoming all guests (visitors and staff), handling client requests ;
- • Taking and forwarding (internal and external) telephone calls in French and/or English; handling messages ;
- • Managing incoming and outgoing correspondence (mail, express mail and courier);
- • Receiving and dispatching deliveries ;
- • Performing ad hoc administrative duties such as badges management, announcement of guest arrivals... ;
- • Allocation, managing of calendar invites and up keeping of meetings rooms ;
- • Organizing meetings/coordinating appointments and meetings ;
Office services and management
- • Providers follow-up and stock management (office supplies, consumable) ;
- • Maintaining and tidying the reception area and kitchen area ;
- • Keeping the premises organized ;
Additional support
- • Dealing with various others tasks as they arise (copy, print, scan, fax, binding, archives) ;
- • Assisting colleagues with administrative tasks (i.e. handling correspondence in French, and/or English ;
- • Making travel arrangements ;
- • Assisting the Marketing & Business Development team in organizing events and conferences organization ;
- • Supporting the preparation of various events/closings (catering, parking spaces management, etc.) ;
- • Providing support to the PAs when needed. ;
YOUR PROFILE
- • Solid administrative background with several years of relevant professional experience ;
- • Excellent communication skills with fluency in English and French; German and Luxembourgish are considered an advantage ;
- • Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint ;
- • Highly organised with the ability to manage multiple priorities efficiently;
- • Positive, service-oriented approach and strong team spirit ;
- • Professional, discreet and trustworthy when handling confidential and sensitive information ;
- • Proactive, adaptable and eager to learn, with a strong can-do attitude.