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Vice President – Fund Administration role in Luxembourg overseeing fund accounting with risk, control, and client management.
Seeking senior professional with Lux GAAP, IFRS experience, strong problem‑solving, and excellent communication skills.
We’re seeking a future team member for the role of Vice President – Fund Administration to join our Luxembourg Fund Accounting Oversight team. This role is located in 2-4 rue Eugene Ruppert, Luxembourg.
In this role, you will make an impact in the following ways:
Ensure the provision of accurate and timely services to all internal and external parties. Monitor daily processes ensuring appropriate levels of review and control.
Own the design, implementation, and continuous enhancement of a robust control environment for the function; proactively identify, assess, and mitigate operational risks.
Establish clear accountability so every team member consistently follows approved processes, controls, procedures, and systems; training, cross‑coverage, and periodic control attestations.
Foster a proactive risk culture by motivating staff to identify, report, and resolve operational issues early; ensure timely, tiered escalations and transparent communication.
Serve as escalation point for complex, high‑impact issues; lead decisive resolution with documented root‑cause analysis and durable remediation actions.
Manage deliverables and operations across multiple clients, time‑zones and different fund accounting operational processes.
Communicate effectively and manage relationships with clients and other external parties including auditors, regulators.
Lead the end‑to‑end onboarding of new business, ensuring operating model readiness, SLAs/KPIs, control mapping, data quality validation, and a smooth transition to BAU.
Assisting in the monitoring and maintenance of outsourcing governance, in line with CSSF Circulars, including the oversight of outsourced activities and coordination with service providers.
To be successful in this role, we’re seeking the following:
Problem Solving skills
Strong numeracy understanding and attention to detail
Adaptable in a fast‑paced environment
Good Communication skills – both written & verbal
Proven Organization & Time Management skills and an ability to prioritize and meet deadlines in a pressurized environment
Conscientious in approach and able to work proactively
Third level qualification in business related discipline. Accounting Qualifications preferred.
Good working knowledge of Lux GAAP, IFRS reporting guidelines.
Proven work experience within a similar environment. Big 4 accounting firm experience preferred.