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Administrative Assistant supporting GCIB leaders in San Francisco – high-level admin, schedule, travel and confidentiality.
Requires 3+ years of admin experience, strong organization, travel coordination, and handling sensitive data.
Role Overview
The Administrative Assistant will provide high‑level administrative support to GCIB senior leader(s), ensuring seamless day‑to‑day operations and effective management of schedules, communications, and priorities. This role requires strong organizational skills, discretion, attention to detail, and the ability to operate in a fast‑paced environment.
Key Responsibilities
- Manage complex and evolving calendars, including scheduling internal and external meetings
- Coordinate travel arrangements and process expense reports
- Serve as a point of contact for internal stakeholders and external partners
- Prepare and edit correspondence, presentations, and meeting materials
- Support meeting logistics, including agendas, materials, and follow‑ups
- Maintain organization of documents, files, and records
- Assist with ad‑hoc projects and administrative initiatives as needed
- Handle sensitive and confidential information with discretion and professionalism
Qualifications
- 3+ years of experience in an administrative or executive assistant role
- Strong organizational and time‑management skills with keen attention to detail
- Excellent written and verbal communication skills
- Ability to prioritize effectively and manage multiple tasks simultaneously
- High level of professionalism, judgment, and discretion
- Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
Preferred Skills
- Experience supporting senior leaders
- Prior exposure to financial services or a corporate environment
- Ability to anticipate needs and proactively solve problems
Shift
1st shift (United States of America)
Hours Per Week
40