Job content
Role Description and purpose
Seeking a top calibre, seasoned and highly independent Executive Assistant to support Asia Pacific CEO and its Regional Management Team. This is an exceptional opportunity for an outstanding candidate whom is passionate about delivery and exceeding. The success candidate will be a team-player capable of cultivating productive working relationships across the firm, enjoy a dynamic culture of change, and be capable of juggling multiple priorities in a fast-paced environment.
Key Responsibilities
- Provide overall administrative and secretarial support to APAC CEO
- Organization of meetings, committees & schedules in timely manner within priorities and urgencies, and coordinate a complex and rapidly changing multi-time zone calendar, Leaving time for meetings preparation and Business Strategy Coordinate meetings across multiple time zones and be on standby to provide technical assistance if necessary
- Coordinate with Head of Business Management to ensure the APAC CEO and key stakeholders are adequately prepared for meetings and other engagements (e.g. townhall and external panel events)
- Handling of confidential documentation and correspondence as requested
- Keep CEO APAC informed of any relevant information for the proper functioning of the business and escalating high priority issues
- Prepare travel arrangements (Air & Ground transfers, accommodations, and visa application) ensuring smooth logistic of the CEO APAC
- Contribute to the organization, booking of venues and coordination of the Regional Management Meetings/Off-sites or any other event in HK or in Asia requiring EA’s assistance.
Role Requirements
Essential qualifications & experience
- Degree qualified
- A minimum of 8 years’ experience providing outstanding administrative support to C-suite, preferably within financial or professional services
- Excellent written and verbal communication skills in English, Cantonese and Mandarin would be beneficial
- Tech-savvy and proficient in Microsoft Office applications.
- Highly motivated and proactive individual who is a positive team player to support APAC CEO and lead a small team of team secretaries
- Strong attention to details with solid organisation/ time management and excellent collaboration skills