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Support executives across Europe as an Administrative Assistant at BNP Paribas in Lisbon—handling travel, expenses and office logistics.
Join a fast‑paced Smart Office team, blend organization with client‑focus, and grow in a global banking leader.
About the job
The Administrative Assistant’s main mission is to provide support to executives, senior managers and teams based in Paris, London and Portugal in achieving their strategic objectives by helping with administrative tasks. The Administrative Assistant works in a fast‑paced environment by coming up with innovating solutions that offer a smarter way forward, and always operating with a sense of urgency and discipline
Your Main Activities Are
Provide full administrative and secretarial support to managers based locally or onshore
Manage daily agenda, organize meetings and book meeting rooms or conference call numbers
Manage travel arrangements, such as book flights, trains, hotels, cars, taxi, among others, ensuring consistent adherence to the appropriate policy
Manage expenses and invoices, including validation of invoices and production of costs reporting
Support the management of access rights, IT applications and licenses, such as Sailpoint, SecurID, MyPortal liaison with IT teams, share drives access, IT support, update of mailing lists and manage shared mail boxes accesses
Follow-up the arrival and departure of employees, including UIDs, IT Tools and badges, Refog updates
Provide coordination and support for other Smart Office Assistants, including covering for absences
Provide support in visa arrangements, business cards demands, assisting with T&E reporting, document editing, events organization, catering ordering, amongst other ad-hoc requests
Profile and Skills to Success
Bachelor’s degree in Humanities, Secretariat, Translation, International Relations or Administration
Excellent communication skills in English, both oral and written
Proficiency in Microsoft Office tools
Strong organizational skills, being able to multi-task and adapt to changing priorities by considering the impact on the business
Ability to cope with pressure and short deadlines, being resilient and able to stay comfortable when faced with conflict
Client-oriented profile, with strong work ethic and excellent attention to detail
About the Team
BNP Paribas Smart Office is a Shared Service Centre composed of teams who are dedicated to Corporate Travel and Administration support services, to staff members throughout Europe. Client relations are at the cornerstone of Group’s strategy, with the primary aim of developing long‑term relationships and helping clients to make the best use of their time by dealing with their administrative tasks
#LI-Hybrid
#LI-Hybrid
Why joining BNP Paribas
BNP Paribas, the European leader in banking and financial services in Europe, operates in 64 countries and has nearly 180,000 employees. The Group is structured around three operating divisions. Its business lines cooperate closely, as part of our integrated model, to meet the needs of all our clients in a coordinated manner:
- Corporate & Institutional Banking (CIB) , connects corporate clients needing financing and institutional clients looking for investment opportunities;
- Commercial, Personal Banking & Services (CPBS) , brings together all the Group’s commercial & personal banking and several specialised businesses;
- Investment & Protection Services (IPS) , combines a unique continuum of products and services across protection, saving, investment and real‑estate.
Our presence in Portugal
In Portugal since 1985, BNP Paribas today has more than 9.700 employees, distributed across the Group's 10 business entities established in the country. Its presence also extends to 11 excellence centres providing value-added services to various countries where the BNP Paribas Group also operates.
Diversity and Inclusion Commitment
BNP Paribas´ ambition is to cultivate an open and responsive environment for all that encourages collaboration and interaction. We demonstrate our commitment by actively contributing to the Group’s Diversity and Inclusion strategy and goals, in line with the United Nations Sustainable Development Goals. As part of our local Corporate and Social Responsibility - Diversity & Inclusion strategy, BNP Paribas Portugal is committed to:
- Promote a fair and unbiased recruitment process and offer professional development opportunities to all employees;
- Celebrate diversity and advocate for inclusion, both externally and internally, encouraging employee’s participation, creating space for different voices to be heard.
To foster the effort of BNP Paribas Portugal, multiple initiatives and events take place throughout the year where our people can find out more on the importance of diversity inclusion at the workplace and in our society.
Remote Working Conditions
At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working options adapted to our hybrid working environment. To ensure a comfortable and efficient working setup, eligible employees are provided with both office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional items at reduced prices.
Commitment towards work/life balance
Supporting employees in a hybrid way of working while providing them with the means to maintain a work-life balance is an essential dimension of our Smart Working program. At BNP Paribas, we care about our employees’ wellbeing and promote a culture of good integration between work and personal life.
Applicant Notes
- * Please note that only applications submitted in English will be considered.
- * In case you are selected for this role, further documentation will be requested to support your hiring process.