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Supplier Invoice & Staff Expenses Administrator at BNP Paribas Leasing Solutions, Basingstoke.
Manage invoice processing, staff expenses and uphold financial controls within a dynamic finance team.
BACKGROUND
BNP Paribas Leasing Solutions helps companies to expand their business capabilities by offering tailored leasing and finance solutions. Our expert teams partner with equipment vendors that are looking to grow their sales, and businesses that require outsourcing services for assets within a number of key markets. We’re a European leader in leasing, backed by the stability of the BNP Paribas group.
WHAT AM I ACCOUNTABLE FOR?
Sitting within the Accounting and Controls team, this role forms part of the wider Finance department and is based at our Basingstoke head office. The role is responsible for the processing of supplier invoices and staff expenses, as well as maintaining strong financial controls over these processes.
MY KEY ACTIVITIES
- Adhering to daily deadlines, ensuring all key tasks are completed accurately, with relevant notes, logs, and workflows maintained and kept up to date. Maintaining a proactive dialogue with the Accounting Controls Manager to manage expectations and escape any exceptional delays or issues in a timely manner.
- Recording and paying all supplier invoices and processing employee expenses on a timely basis, ensuring robust controls are in place, along with accurate reconciliation, appropriate filing, and clear audit trails.
- Working closely with the wider business to ensure supplier invoices and staff expenses are accurately coded and appropriately authorised in line with company policies and agreed timelines.
MY EXTERNAL CUSTOMERS
Suppliers
MY INTERNAL CUSTOMERS
All members of the Finance and Financial Planning & Analysis teams, Equipment & Logistics Solutions (ELS), Technology Solutions (TS) and all Shared Service functions.
MY EXPERIENCE
Good interpersonal/communication skills are essential, along with attention to detail.
Excellent organisational skills with a strong focus on internal and external customer satisfaction and an ability to share / explain knowledge to deliver consistent results.
Work experience in an accounts payable or similar role, including experience of working to deadlines.
Intermediate MS Excel skill.
MY ENVIRONMENT
Working in a busy, open plan office.
Normal working hours are 8.45 to 17.15 Monday - Friday; however we operate on a shift system from 8.00 to 18.00 each day. Additional hours will be required on an ad-hoc basis.
Dress code is business formal Monday-Thursday, business casual on a Friday.
MY ADDITIONAL RESPONSIBILITIES
- Ensuring all departmental procedures are well documented and updated as necessary
- Continuously reviewing departmental processes, making improvements where possible
- Any other ad-hoc duties as required by my Line Manager
- Responsible for adhering to policies, procedures, guidelines and the internal control framework established to guide the operation of their function in addition to regulatory compliance requirements.
WHAT CAN I EXPECT
On joining the company I will attend a Company Induction which will introduce me to the different areas of the business and what they do.
Have regular performance reviews with my line manager; this will include a mid-term and end of probationary review and regular one to one catch ups.
I will be expected to complete annual online Compliance training modules via My Development, our online training platform and will continue to receive on the job training throughout my career.