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Senior Management Assistant at Julius Baer – Empower the CFO team in Zürich with top-tier administrative support.
Organize complex calendars, travel, meetings, and more in a dynamic, finance-focused environment.
Job Overview
Title: Senior Management Assistant 100% (f/m/d) Location: Zurigo Description: At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together. Julius Baer is the leading Swiss private banking group with a focus on servicing and advising sophisticated private clients and is a premium brand in global wealth management. We are searching for an experienced, reliable and organized personality to support the leadership team of the Group CFO. Starting date is as soon as possible.
PRINCIPALES FUNCIONES
- • Provide administrative support to direct reports of the Group CFO, acting as the primary point of contact for internal stakeholders at all levels and external counterparts, demonstrating discretion, professionalism, and strong communication skills
- • Manage complex calendars, coordinate meetings, global travel arrangements, and prepare expense reports with precision
- • Plan and manage business trips including travel planning such as flights, hotels, and transfers
- • Prepare and process detailed expense reports accurately and in a timely manner, maintaining audit readiness
- • Organize internal and external meetings and events, conferences, and team workshops, covering all logistical aspects
- • Proactively support preparation for meetings, anticipating needs in advance with appropriate research
- • Independently handle ad-hoc tasks, including small project coordination and HR-related administrative support
- • Ensure smooth day-to-day office operations, managing correspondence, calls, and requests with tact and diplomacy
- • Opportunity to gain broader insights across the Finance unit by providing coordinated administrative support to direct reports of the Group CFO, ensuring efficiency
YOUR PROFILE
- • Discreet and trustworthy individual with absolute dedication to confidentiality
- • Minimum 3-4 years’ experience as EA/PA, ideally in finance or corporate environment
- • Team-oriented and solution-focused with excellent problem-solving abilities
- • Excellent written and verbal communication skills in English and German
- • Strong time management skills and ability to multi-task and prioritize work
- • Highly organised, proactive, and able to operate reliably under pressure with minimal supervision, with strong attention to detail
- • Proficient user in MS Office applications, including Excel and PowerPoint
Application
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