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Legal Secretary position in Jakarta – provide admin support to attorneys and manage calendars, billing, and client communications.
Apply now to join a global legal team handling filings, travel, and confidential matters.
Title: Legal Secretary
Location: Jakarta
Description: Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.
As a Legal Secretary, you will provide administrative support to attorneys and legal professionals while ensuring the smooth day-to-day operation of the office.
Key Responsibilities
- Manage calendars, appointments, and meeting schedules.
- Prepare, format presentations and reports for internal and external use, including practice group updates, client pitches, and management reports.
- Process billing, invoicing, and client fee statements accurately and in a timely manner.
- Manage reimbursement claims, including collection of receipts, preparation of expense reports, and coordination with the finance team for approval and payment.
- Perform general administrative duties as assigned.
- Conduct conflict checks for new clients and matters in accordance with firm procedures.
- Handle incoming calls, emails, and client inquiries professionally.
- Organize and maintain digital and physical filing systems.
- Coordinate meetings, travel arrangements, and conference bookings.
- Maintain confidentiality of sensitive legal and client information.
Requirements
- Diploma or Bachelor’s degree in business administration, Office Management, or a related field.
- 0–2 years of administrative or secretarial experience (fresh graduates are encouraged to apply).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- High level of professionalism, integrity, and attention to detail.
- Ability to multitask and work efficiently under deadlines.
- Strong interpersonal and customer service skills.
- Prior experience in a legal or professional services environment is an advantage but not required.
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