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Senior RFP Writer at BBH – hybrid role in Kraków, 5+ years experience, Qvidian and proposal expertise required.
Lead RFP, RFI, DDQ production, manage content library, Qvidian specialist, collaborate with global teams.
About BBH
At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.
Location & Work Model
Location: Kraków
Hybrid model: Hybrid model 3 days per week in the office /2 days for a parent of a child up to 4 years old
About the Role
Brown Brothers Harriman & Co. is looking for an RFP Analyst to join our Global RFP Team. The Global RFP Team plays a key role in the production and delivery of high-quality Request for Proposal (RFP), Request for Information (RFI), and Due Diligence Questionnaire (DDQ) submissions to prospective and existing clients.
The Global RFP Team works closely with internal stakeholders across multiple functions, including Subject Matter Experts (SMEs) and Client-Facing Teams (CFTs), to ensure submissions are accurate and tailored to the highest professional standard.
This role requires strong project management skills, exceptional attention to detail, and the ability to collaborate effectively with a range of global teams across the organization.
Core Responsibilities
RFP/RFI/DDQ Support:
- Perform initial reviews of incoming RFP, RFI, and DDQ requests to determine level of effort and identify any firm-specific requirements.
- Coordinate the end-to-end production of RFPs, RFIs, and DDQs, ensuring timelines and quality standards are met.
- Coordinate RFP/RFI kick-off calls between Sales/Client-Facing Teams and Subject Matter Experts.
- Draft and populate responses using the team’s standard content library, tailoring language to meet client-specific requirements.
- Liaise with product and functional SMEs to obtain reviews, clarifications, and additional content.
- Partner with Client-Facing Teams to identify and incorporate client-specific insights.
- Facilitate internal review processes and ensure all responses receive appropriate approvals.
- Ensure final deliverables are professionally formatted, polished, and client-ready prior to submission.
- Contribute to the ongoing maintenance and enhancement of the standard content library.
- Support ad hoc requests from colleagues.
Technology platform support
- Support SMEs and CFTs with onboarding and usage of Qvidian.
- Support technology upgrades and enhancements across platforms including Qvidian, Monday.com, and Seismic.
- Manage ongoing user administration, including license management, user maintenance, and license reconciliation in Qvidian.
- Serve as a technical subject matter expert for Qvidian within BBH.
Special Projects
- Participate in team projects and business initiatives, aimed at improving team processes or workflows.
Qualifications
- Bachelor’s degree or equivalent experience.
- 5+ years of relevant professional experience.
- 3–5 years of experience writing technical or client-facing proposals.
- Knowledge of financial institutions and asset managers.
- Proficiency with Microsoft Office applications.
- Native-level English proficiency with strong writing skills.
Competences
- Excellent proofreading and copy-editing abilities.
- Excellent collaboration and project management skills.
- Thrive in a fast-paced environment with tight deadlines.
- Manage multiple proposals simultaneously, while maintaining a high level of accuracy and attention to detail.
- Excellent communication and relationship building skills.
- Strong attention to detail.
- Experience with Qvidian
What we offer
- To encourage cultural awareness and philanthropy, BBHers have 1 Culture Celebration Day and 1 Community Service Day in addition to their paid standard vacation allowance
- Private medical care
- Life Insurance
- Employee Assistance Program - offering independent and confidential counselling services for you and your family. You can get support for topics including family, marriage and relationships, finances, and legal issues.
- Professional trainings and qualification support
- Wellbeing Program
- Online Social Fund benefit platform
- Social, sport and integration events
- Onboarding Program for new hires
We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.
About BBH
Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.
We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another.
We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to-day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.
Go to BBH.com to learn more about our rewards and benefits , philanthropy , approach to sustainability or how we support you to thrive personally, physically and financially .