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Dynamic Executive Assistant role supporting senior leaders at State Street Bank in Krakow, Poland – hybrid, mid-level.
Be part of a global team managing risk, coordinating high-level meetings, and driving success in the financial services sector.
Executive Assistant supporting Senior Leadership
Location: Krakow, Poland
Description: Who we are looking for
State Street Bank International GmbH (SSBI) is looking for an Executive Assistant to join our EMEA team which supports senior executives.
This is an exciting, challenging and highly visible role. The successful candidate will be a team player, be able to take initiative, exercise independent thinking, juggle multiple priorities and meet aggressive deadlines in a fast paced, dynamic environment.
This role can be performed in a hybrid model, where the incumbent will be asked to come to the office 3 days a week
Why this role is important to us
The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and scalable. You will help us build resilience and execute day to day deliverables at our best. Join us if making your mark in the financial services industry from day one is a challenge you are up for.
What you will be responsible for
As an Executive Assistant to supporting senior leadership and executives of State Street Bank in Continental Europe you will:
Efficiently administer Executives’ calendars to reflect strategic priorities by coordinating complex meetings involving senior level internal and external participants including clients, regulators and vendor partners
Be able to handle highly confidential and sensitive information
Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies
Respond to and screen telephone calls/emails to resolve proper resolution or routing
Review and disseminate incoming documents and communications
Prepare a variety of materials on a daily weekly or monthly basis independently and
Coordinate meeting agendas
Prepare presentation materials related handouts and meeting logistics
Plan events catering and reserve internal or external venues as needed
Administer complex travel arrangements, maintain and submit all related documentation
Act in accordance with Risk Excellence
Partner closely with Executive Assistants across the organization in a collaborative manner
Interact with senior leaders and internal teams like HR, Finance, IT, Security, Catering, Travel and external vendors as needed
Qualifications:
Commercial education and/or completed Bachelor’s or Master’s degree or equivalent work experience with a focus in related field preferred
Five plus years of administrative experience is required with three or more years of executive level support within a multi-national environment
Written and Spoken fluency in English and Polish – further languages beneficial .
Financial Services experience beneficial
Advanced knowledge of Microsoft Outlook including calendar tasks journals and contacts; excellent organization skills using the PC and desk/file materials; ability to make travel arrangements and follow up on details
Ability to use discretion in researching and analyzing problems maintain confidentiality of all written materials and information; exercise good judgment; inventive and thorough
Ability to adapt to changing priorities and meet deadlines. Enjoys a rapidly changing environment; flexible with ability to support key executives and others when needed
Solid business knowledge with excellent written and verbal communication skills for all types of communication; proficient skills in spelling punctuation grammar usage composition and editing; ability to collect data and prepare professional and accurate presentation materials
Strong interpersonal skills and customer service oriented with skills in establishing and maintaining effective working relationships at all levels including presenting information and responding to questions from managers, clients, vendors and the general public.
Strong word processing, excel and typing with speed and accuracy
Proactive and Self-motivate to assume responsibility without direct supervision
Minimum Salary:
zł87,000 Annual
The minimum salary quoted above applies to the role in the primary location specified. If the candidate ultimately works outside of this primary location, the applicable minimum salary may differ.
Salary will be determined based on factors such as the position, type of work performed, individual skills, job description, working hours, diligence, initiative, self-management, length of employment, availability, and the quantity and quality of work delivered, as well as other objective and non-discriminatory criteria relevant to State Street employees.
In addition to salary, employees are eligible to be considered for discretionary annual performance-based awards.
We Offer:
Permanent contract from day one
Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)
Gold Medical Package for employees and their families (partner and children)
Premium life insurance package and private pension plan
Wide range of soft skills training, technical workshops, language classes and development programs
Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice
Variety of well-being programs
Additional benefits available depending on the seniority of the role
About State Street
Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.
We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.
Equal Opportunity Employer
As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.
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