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Senior Associate Specialist in Depositary Operations – hybrid role in Krakow, Poland.
Key responsibilities include custodial oversight, client liaison, and process improvement for EU funds.
Who we are looking for
We are looking for an Operations Specialist, who will work under supervision of Manager and be engage in various projects, special analysis and initiatives relating to technical aspects of the business. You will act as a process SME and provide technical support to Depositary Supervisor and teams to ensure all deliverables are produced and dispatched on time in accordance with client service level agreements and agreed quality standards.
This role can be performed in a hybrid model, where you can balance work from home and office to match your needs and role requirements.
Why this role is important to us
Depositary is an EMEA specific regulatory function with Fiduciary duty to the end investor.
European investment funds, whether UCITS or AIF, must appoint a Depositary in accordance with the UCITS and AIFM Directives. The Depositary is responsible for the safekeeping of the investment fund’s assets and therefore ensures separation of those assets from the management of the fund. In addition, the depositary is required to perform oversight functions and, in this way, oversees certain activities of the fund manager such as valuation of the fund assets and monitoring of fund cash flows.
What you will be responsible for
As Depositary Operations Specialist, you will
Actively reviews and prepares Depositary tasks (all Clients) relating to safekeeping, cash flow monitoring and oversight activities.
Liaise with clients (internal & external) and supporting departments for the purpose of obtaining key inputs to service delivery, resolving errors and discrepancies.
Assists Manager in the organization of the Team and in ensuring that departmental procedures and controls are adhered to.
Identify issues and problems in service delivery and carry out necessary corrective action. Ensure the issues log is updated and track progress.
Take responsibility for analysis and streamlining depositary controls, work with other SMEs to create a unified process flow, standardizing processes and establishing best practice
Participate as technical SME in the development, testing and implementation of new systems and products relating to the ongoing business transformation process. Provide regular progress reports and give feedback during project meetings.
Identify process inefficiencies, apply lean approach and work with team members in order to generate efficiency savings.
What we value
These skills will help you succeed in this role:
Fluency in English- written and spoken
Ability to work independently, contribute and communicate effectively
Highly self-motivated, detail oriented and able to work collaboratively,
Strong organizational, communication and project skills
Ability to plan and prioritize work under pressure compared to tight deadlines
Establish and maintain good working relationships with internal clients and colleagues. Demonstrate collaboration with other teams and departments.
Education & Preferred Qualifications
At least +2 years of relevant working experience preferably in fund accounting/ Alternative Investments
Bachelor’s degree, preferable in finance, accounting, economic or STEM
Knowledge of AIFMD, CSSF regulations would be an advantage
Geneva, Investran knowledge is consider as an asset
Experience in creating Excel Reports
Access, VBA, SQL, Xceptor knowledge is considered as an asset
Salary
Minimum Salary:
zł87 000 Annual
The minimum salary quoted above applies to the role in the primary location specified. If the candidate ultimately works outside of this primary location, the applicable minimum salary may differ.
Salary will be determined based on factors such as the position, type of work performed, individual skills, job description, working hours, diligence, initiative, self-management, length of employment, availability, and the quantity and quality of work delivered, as well as other objective and non-discriminatory criteria relevant to State Street employees.
In addition to salary, employees are eligible to be considered for discretionary annual performance-based awards.
We Offer
Permanent contract from day one
Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)
Gold Medical Package for employees and their families (partner and children)
Premium life insurance package and private pension plan
Wide range of soft skills training, technical workshops, language classes and development programs
Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice
Variety of well-being programs
Additional benefits available depending on the seniority of the role
About State Street
Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.
We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.
Equal Opportunity Employer
As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.
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