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Administrative Receptionist role, 80 % part‑time, maternity replacement in Luxembourg, temporary 12‑month contract.
Support the OM team, manage communications, coordinate meetings and events, provide executive admin for CEO and Deputy CEO.
Join our team. Your future starts here.
Swiss Life Group is one of Europe’s leading comprehensive life, pensions and financial solutions providers.
Within the Group’s International Division and with its two business lines, Swiss Life Global Solutions offers a broad range of tailored cross-border life insurance solutions to wealthy individuals for a suitable integrated wealth planning ( Global Private Wealth Solutions ) and to international companies to address the benefits needs of their local and mobile employees ( Global Employee Benefits Solutions ).
Swiss Life Global Solutions is located in Luxembourg, Liechtenstein, Zurich and Singapore.
At Swiss Life, our purpose is to enable people to lead a financially self-determined life . Join us if:
– you enjoy working in a truly international and entrepreneurial environment
– you have strong business acumen and are able to think consistently from the customer’s point of view
– you are willing to work in an efficient, committed and agile manner, in the best interests of our company
– collaboration, trust and self-development are key elements for you in your future position.
Receptionist with strong administrative skills - Short term contract (80 %)
For a maternity replacement we are looking for a Receptionist with strong administrative skills and a few years of relevant experience to join our Office Management (OM) team. The contract could start in September 2026 for 12 months. In this role, you will report directly to the Office Manager and mainly focus on the following activities:
Your Role
- Act as the first point of contact at reception: welcome visitors, manage deliveries, and ensure a professional office environment
- Handle incoming calls, redirect them to the right contacts, and take messages when necessary
- Manage incoming and outgoing mail and ensure proper distribution
- Organize meeting rooms and support meetings and events logistics (booking, setup, including catering services if requested)
- Maintain office supplies, monitor stock, and place orders
- Support the day-to-day running of the office including coordination with cleaning services and suppliers
- Assist with Office Management invoices handling and follow-up
- Provide general administrative support to the CEO and Deputy CEO, including: travel arrangements, meetings and events’ organisation, calendar management, preparation and formatting of documents, support with ad hoc administrative tasks
Your Profile
- Strong administrative skills, supported by a few years of relevant experience
- Excellent communication skills; fluent in English and French, German is an asset
- Comfortable using MS Office (Outlook, Word, Excel, PowerPoint)
- Organized, reliable, and able to handle multiple tasks in a structured way
- Positive, service-oriented, and team-player attitude
- Professional, discreet, and able to handle sensitive and confidential information
- Proactive with a “can-do” mindset and willingness to learn
Our Offer
- A varied work within a multicultural team where you can shape your career
- A company culture characterized by its agility, expert know-how, customer-centricity and collaborative mindset
- After trial period, home working is possible according to our internal rules
- An attractive remuneration package in line with your position and responsibilities, including fringe benefits such as lunch vouchers, pension scheme and additional health insurance
Please note that a criminal record extract and a copy of your diplomas will be required in case of hiring.