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Executive Assistant role supporting Global Sales Team at Northern Trust in Chicago.
Entry-level administrative position with emphasis on calendar, travel, and reporting – salary $61.5k–$98.3k.
About Northern Trust
As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.
Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.
With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.
Key Responsibilities
Manages complex and heavy daily calendar s including meetings, appointments, conferences and outside engagements
Coordinates travel arrangements for domestic and international travel and prepares travel itineraries
Prepares internal and external correspondences, reports and presentations
Coordinates meetings and assignments/events
Handles expense reporting
May work on special projects, such as gathering, inputting and compiling information for reports
May transcribe notes for senior management/executives
Maintains and organizes paper and electronic files
May greet or assist clients and/or vendors
Knowledge, Skills, and Abilities
Excellent verbal and written communication skills
Strong customer-service orientation
Working knowledge of Microsoft Office Suite (Word, Excel, Outlook), with the ability to learn new systems and tools
Strong organizational skills with the ability to multitask and prioritize effectively
High attention to detail and a professional appearance and demeanor
Ability to handle sensitive and confidential information with discretion
Ability to lift and move boxes weighing up to 10 lbs.; hand trucks or carts may be used
Experience
Previous administrative supportive experience or completion of professional administrative support training is required .
Work Environment
This is an in-office position. This person is expected to work onsite Monday-Friday to support effective collaboration, teamwork, and client service delivery.
Salary Range
$61,500 - 98,300 USD
Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.
Work Authorization
Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).
Working with Us
As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.
Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.
Reasonable Accommodation
Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com , or alternatively you can discuss your individual requirements with the recruiter you are working with.