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Administrative Planning assistant – supports MRHQ operations in Riyadh.
Handle admin duties, HR support, finance coordination, and governance tasks in a banking environment.
Profile Summary
We are hiring for an administrator for our Planning team to support with general administrative tasks.
Duties and Responsibilities
To support the Head of Administration in the effective delivery of administrative operations across MRHQ, including general affairs, HR administration, facility management, and operational support. The role will provide day-to-day administrative and coordination support while developing knowledge of internal processes to ensure continuity and sustainability of the Administration function.
Administration & General Affairs
Support day-to-day administrative operations, including documentation, record keeping, and coordination with internal teams.
Assist in managing office facilities, vendor coordination, and workplace services.
Support logistics for business travel, meetings, and visitor management.
Assist in managing transportation arrangements for senior staff, where required.
Support facility management and IT matters with the Head of Administration and relevant departments.
Support business continuity and crisis management activities (e.g. maintaining contact lists, coordination support).
HR Administration Support
Maintain and update employee records, ensuring accuracy and confidentiality.
Support onboarding and offboarding processes, including documentation and system updates.
Assist in maintaining attendance records and supporting payroll input preparation.
Support administration of employee benefits (e.g. medical insurance, visas, accommodation).
Finance & Operational Support
Assist with petty cash management and administrative expense tracking.
Support processing of invoices and payments in line with company policies.
Provide administrative support for budget tracking and reporting activities.
Governance, Risk & Compliance
Support the Head of Administration in maintaining documentation aligned with governance requirements.
Assist with regulatory, audit, and compliance-related administrative tasks when required.
Projects & Continuous Improvement
Support administrative projects and ad-hoc tasks assigned by the Head of Administration.
Assist in process improvement initiatives to enhance efficiency within the Administration function.
Participate in knowledge transfer activities to build capability within the team.
Qualifications, Skills, and Experience
Bachelor’s Degree or equivalent
Great organisational and time management skills
Excellent communication skills
Strong numerical and analytical skills
Customer-centric career experience
Demonstrable ability to innovate, support change and problem solve
Collaborative nature to contribute to a successful team performance
Sound knowledge of the Banking Industry
High level of computer literacy and skills in data manipulation / presentation
Language skills – English and Arabic (essential)